Administrative Services Managers Administrative services managers plan, direct, and coordinate supportive services of an organization.
Administrative Services Manager Job Description Template
Our company is looking for a Administrative Services Manager to join our team.
Responsibilities:
- Developing and implementing strategies to improve morale, satisfaction and comfort of guests and associates at headquarters;
- Being accountable for the maintenance, repair and cleanliness of all interior office space and adjunct exterior property;
- Collaborating with interior design consultants to enhance and maintain integrity of the Irvine Office design elements;
- developing and maintaining comprehensive knowledge of FOH products and services;
- facilitating efforts among other service areas;
- monitoring quality assurance usage trends and stock levels;
- facilitating and managing the distribution of marketing and promotional items; liaise with other areas;
- facilitating the procurement and tracking of occupational health clinic equipment requirements;
- conducting annual service agreement reviews;
- demonstrating analytical abilities by synthesizing information to develop appropriate solutions;
- ordering, maintaining, calibrating equipment inventory including project management of the disposal;
- working collaboratively with FOH service and administrative areas to achieve desired customer outcomes;
- Administrator for business systems and tools; protect the integrity of content and provide access, as appropriate;
- developing and facilitating high level reportable across projects for senior management;
- Facilitating the delivery of programs and trainings to address customer needs.
Requirements:
- Bachelor’s degree from an accredited college/university or equivalent work experience;
- Proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook at the advanced level;
- Knowledge of personnel/employment law is required;
- Must work well in a team environment and anticipate needs of the practice by possessing a pro-active attitude;
- Excellent written and verbal communication skills;
- Minimum of seven years of administrative or office management experience; preferably within a professional services firm or similar environment;
- Excellent verbal and written communication ability as well as demonstrated interpersonal and negotiation skills;
- Minimum of five years of management/supervisory experience with a strong focus on customer service;
- Proficiency in Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook;
- Proven excellent managerial and team leadership skills as well as ability to work well in a team setting;
- Strong organizational and critical thinking skills; utilize inquiry skills for situational assessment, problem solving, and relationship building;
- Minimum of two years of experience leading and managing a large administrative support team, knowledge of personnel and or employment law required;
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future;
- Ability to travel as necessary;
- Ability to perform multiple tasks concurrently and deliver results in a fast-paced, deadline oriented environment.