The Administrative Support I collects, reviews and analyzes data, and prepares reports, charts, budgets and other presentation materials. Provides administrative support in a variety of functions to an individual, team, department, or other group in an organization. Being an Administrative Support I schedules and coordinates meetings, travel, and other group activities. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. In addition, Administrative Support I has basic word processing, spreadsheet and graphics software skills. Requires a high school diploma. Typically reports to a supervisor or manager. Being an Administrative Support I possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience.
Administrative Support Job Description Template
Our company is looking for a Administrative Support to join our team.
Responsibilities:
- Reception: answering phones, directing calls;
- Data entry of information into a SharePoint database or applicable tracker;
- Reviewing scanned files for legibility and completion and making appropriate corrections;
- Scanning documentation and drawings;
- Providing support;
- Other duties as required;
- Scanning;
- Data entry;
- Conduct quality review checks of deliverables received from third party vendors and consultants;
- Support Epidemiologists and Project Managers with additional related tasks as needed (i.e. literature searches, archiving, audit preparation);
- Maintain and communicate project timelines and status reports with internal project team members, vendors, and external consultants;
- Serve as primary contact and resource for all training activities;
- Submit studies for approval including internal health plan, Institutional Review Board and National Death Index;
- Organize, maintain, handle, and archive sensitive and protected information;
- Coordinate and attend team meetings; draft, distribute, and finalize team meeting minutes.
Requirements:
- Good verbal and written communication skills;
- Working knowledge of Outlook, Microsoft Word and Excel;
- Provide exceptional customer service;
- Must have a driver’s license or reliable transportation;
- Ability to work independently and autonomously with little day-to-day manager oversight;
- Discretion with sensitive material and communications;
- Must be able to work a flexible schedule when needed (Nights/Weekends/Holidays);
- Must be able to work in a fast paced environment;
- Strong organizational and problem-solving skills;
- 1-2 years experience typing and other Microsoft Office Products;
- High school diploma and a minimum of three years of general office experience;
- Ability to communicate effectively both in oral and written format;
- 5-7 years- experience in an increasingly responsible administrative support role;
- Ability to manage multiple and competing priorities;
- Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.