AP Specialist

AP Specialist Job Description Template

Our company is looking for a AP Specialist to join our team.


  • Other duties and projects as assigned;
  • Maintains accounting ledgers by verifying and posting account transactions;
  • Issues stop-payments;
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices;
  • Perform accurate vendor maintenance and vendor research;
  • Obtain, maintain and update vendor records (W-9’s, WT, payment mailing addresses, etc.);
  • Assist with quarterly and year end audits;
  • Provide support to the finance team and all other duties as assigned;
  • Process invoices from multiple vendors and reconciling purchasing orders to vendor invoices;
  • Prepares analysis of accounts, as required;
  • Process invoices daily in a timely manner;
  • Monitor all calls by vendors and address all issues in scheduling and disbursing accounts payable;
  • Prepare batch check run, wire transfers, and the ACH transactions;
  • Ensure entered bills, invoices, and check requests have the appropriate supporting documents, approvals and account/department coding;
  • Generate A/P Checks.


  • Minimum of 3 years of accounts payable processing experience;
  • Experience with Concur, Expensify, or other Expense Processing System;
  • Experience with SAP, Oracle, NetSuite, PeopleSoft, or another ERP system;
  • Great Plains is used, but not required;
  • 3 years of Accounting Transactions Experience;
  • Excellent organizational skills;
  • Ability to work in MS Word, Outlook. Good skills with MS Excel are required;
  • Excellent written and verbal communication skills;
  • 3-5 years experience in Accounts Payable;
  • Ability to work in a fast-paced environment;
  • 2-3 years relevant professional experience in general corporate accounting and/or auditing corporate financial statements;
  • Mastery of Microsoft Excel;
  • CFA/CPA qualification is considered a plus;
  • Outstanding written and verbal communication skills;
  • Exceptional attention to detail.