Bookkeeper / Administrative Assistant Job Description Template
Our company is looking for a Bookkeeper / Administrative Assistant to join our team.
Responsibilities:
- Create and update records and databases with personnel and financial data;
- Process and maintain residential and commercial leases;
- Provide staff and external party operational support including word processing, filing, photocopying, document assembly;
- Assist colleagues when necessary;
- Bank statement reconciliation, vending operation reconciliations, payroll processing;
- Supervise administrative staff and divide responsibilities to ensure performance;
- Track inventory of office supplies and re-stock when necessary;
- Process construction documents including subcontractor agreements, lien waivers, COI requirements;
- Manage agendas/travel arrangements/appointments etc. for the upper management;
- Assist with budgeting and bookkeeping procedures;
- Manage phone calls and correspondence of upper management (e-mail, letters, packages etc.);
- Delegate office activities and operations to ensure efficiency and compliance with company policy;
- Process Accounts Payable and Accounts Receivable.
Requirements:
- Ability wot work well with all levels of management and staff;
- Organizational and planning skills;
- Highly motivated and mature;
- Outstanding organizational and leadership skills;
- Sensitivity to confidential matters/reports/material may be required;
- Microsoft Office including Excel/Work;
- Excellent written and verbal skills/etiquette;
- Proven experience as an office administrator , office assistant or other similar and relevant role;
- Education: Bachelor’s Degree preferred;
- Minimum 5 years’ experience as an Office Manager or similar role;
- Excellent communication and interpersonal abilities;
- QuickBooks;
- Excellent knowledge of MS Office and office management software (ERP etc.);
- Familiarity with office management procedures and basic accounting principles.