Executive Personal Assistant

Executive Personal Assistant Job Description Template

Our company is looking for a Executive Personal Assistant to join our team.

Responsibilities:

  • Responsible for organizing and managing a heavy calendar with a complex schedule of business and personal matters;
  • Prepare and process expense reports via our expense management system;
  • 24/7 awareness as needed by principal;
  • Responding to a heavy volume of phone calls and directing messages accurately;
  • Act as primary gatekeeper and liaison for principal;
  • Communicate and coordinate with domestic staff, vendors and contractors, etc. as needed;
  • Office administrative tasks and responsibilities pertaining to principal;
  • Manage ad hoc responsibilities as they arise;
  • Book and manage personal and business travel including flights, hotels and transportation;
  • Booking any appointments, private & commercial flights, travel arrangements, and organizing detailed itineraries;
  • Managing the CEO’s calendar and schedule;
  • Booking and managing all travel logistics;
  • Managing executive’s contacts;
  • Support and assist CEO in numerous daily tasks, such as expense reports, correspondence, and managing accounts;
  • Confirming and coordinating appointments and logistics.

Requirements:

  • 3+ years’ experience as a personal assistant (MUST);
  • Advanced computer skills including MS Office with Word and Excel (MUST);
  • 5+ years’ experience as a C level Executive Assistant (MUST);
  • BA degree or higher (MUST);
  • Minimum 60+ WPM typing (MUST).