File Clerk Job Description

File clerks maintain electronic or paper records. They enter and retrieve data, organize records, and file documents. In organizations with electronic filing systems, file clerks scan and upload documents.

File Clerk Job Description Template

Our company is looking for a File Clerk to join our team.

Responsibilities:

  • Creating and updating files, and filing documentation in appropriate files;
  • Communicate with personnel to resolve questions on document identification and indexing;
  • Scanning files regularly to ensure their correct positions and to search for missing records;
  • Destroying outdated files following protocol, or moving these to inactive storage;
  • Preparing documents: remove staples, mend tears, separate pages, and as needed reorder pages;
  • Scan documents, and verify quality Images;
  • Enter paperwork into an electronic system either by data entry or by using optical scanners;
  • Sort all papers alphabetically and according to content, dates, significance etc;
  • Create or update records with new files and information;
  • Monitor inventory of files, paper clips etc. and report shortages;
  • Develop an efficient filing system to make updating and retrieving files easier;
  • Handle incoming and outgoing mail;
  • Creating File Labels;
  • Updating inventory lists;
  • Running errands.

Requirements:

  • Ability to maintain confidential information;
  • High School Diploma, GED, or suitable equivalent;
  • Excellent written and verbal communication skills;
  • Proficient with using photocopy and facsimile machines;
  • Ability to read, comprehend, and follow documents such as safety rules, operating and maintenance instructions, and procedure manuals;
  • Minimum 6-month related experience in a scanning or related office environment;
  • High school diploma (or equivalent combination of education and experience combined);
  • Ability to work in a team environment and be a self-starter;
  • Microsoft Office;
  • Must have reliable transportation;
  • Attention to details and a ccurate filing skills;
  • Knowledge of Excel and Word is Required;
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling and organization skills a must;
  • Kodak scanner knowledge a plus;
  • Legal office experience helpful.