Legal Administrative Assistant Job Description Template
Our company is looking for a Legal Administrative Assistant to join our team.
Responsibilities:
- Organizing local offsites and team meetings;
- Drafting, proofreading, and revising legal documents and other case material;
- Answering direct lines in a timely and polite manner;
- BioWeb assistance with folder access and changes;
- eGrants portal administrative support, including assistance with migration of some data fields and attachments from the old system into the new system;
- Establish and maintain files and records;
- Preparing court filings (for Mass ECF);
- Docketing and deadline management;
- Build client relationships by courteously communicating with clients and co-workers;
- Contribute to the preparation of meetings;
- Draft and proofread documents;
- Demonstrate the highest level of confidentiality with client and attorney information;
- Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner;
- Manage attorneys’ meeting and travel calendar;
- Other duties and projects as assigned.
Requirements:
- Familiarity with LiveLink, SharePoint (Office 365), and Oracle/iProcurement desired;
- Responsiveness to deadlines, detail-oriented, and able to prioritize multiple tasks;
- Must possess strong communication skills;
- Organize and maintain files;
- Must have at least 6 months to a year of litigation experience;
- Must have at least 1 year experience in a legal administrative position;
- Detail oriented;
- Min. 2 years’ legal administrative assistant experience;
- A minimum of 1-3 years of experience in a law firm;
- 8+ years of legal admin experience;
- Ability to work closely with internal attorneys and outside counsel, as well as all business units;
- Strong attention to detail and ability to prioritize and handle multiple projects to meet deadlines in a fast paced environment;
- Experience with Macintosh computers/software is preferred;
- Bachelor’s degree;
- Good academic experience.