Legal Administrative Assistant

Legal Administrative Assistant Job Description Template

Our company is looking for a Legal Administrative Assistant to join our team.

Responsibilities:

  • Organizing local offsites and team meetings;
  • Drafting, proofreading, and revising legal documents and other case material;
  • Answering direct lines in a timely and polite manner;
  • BioWeb assistance with folder access and changes;
  • eGrants portal administrative support, including assistance with migration of some data fields and attachments from the old system into the new system;
  • Establish and maintain files and records;
  • Preparing court filings (for Mass ECF);
  • Docketing and deadline management;
  • Build client relationships by courteously communicating with clients and co-workers;
  • Contribute to the preparation of meetings;
  • Draft and proofread documents;
  • Demonstrate the highest level of confidentiality with client and attorney information;
  • Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner;
  • Manage attorneys’ meeting and travel calendar;
  • Other duties and projects as assigned.

Requirements:

  • Familiarity with LiveLink, SharePoint (Office 365), and Oracle/iProcurement desired;
  • Responsiveness to deadlines, detail-oriented, and able to prioritize multiple tasks;
  • Must possess strong communication skills;
  • Organize and maintain files;
  • Must have at least 6 months to a year of litigation experience;
  • Must have at least 1 year experience in a legal administrative position;
  • Detail oriented;
  • Min. 2 years’ legal administrative assistant experience;
  • A minimum of 1-3 years of experience in a law firm;
  • 8+ years of legal admin experience;
  • Ability to work closely with internal attorneys and outside counsel, as well as all business units;
  • Strong attention to detail and ability to prioritize and handle multiple projects to meet deadlines in a fast paced environment;
  • Experience with Macintosh computers/software is preferred;
  • Bachelor’s degree;
  • Good academic experience.