Litigation Secretary Job Description

Litigation Secretary Job Description Template

Our company is looking for a Litigation Secretary to join our team.

Responsibilities:

  • Coordinating lawyers’ calendar and case docket;
  • Transcribing, drafting, updating and finalizing pleadings for federal and state court filings;
  • Preparing trial notebooks, witness books, subpoenas, orders, exhibits and other materials related to litigation filings;
  • Preparing and maintaining client and office files;
  • Proofreading of all work, which includes reading documents for content and context;
  • Making travel arrangements, including air and ground transportation as well as hotel reservations;
  • Create TOC/TOAs;
  • Coordinate schedules and manage attorney’s calendar;
  • File and e-file with State and Federal Courts;
  • Prepare discovery and draft pleadings;
  • Manage client documents and prepare expense reports.

Requirements:

  • Exceptional secretarial skills including typing, proof reading, spelling and grammar;
  • TOCs/TOAs;
  • Word 2010;
  • Legal Solutions;
  • Must display a professional manner with clients, lawyers, paralegals and other staff members;
  • Knowledge of court and law office litigation rules and procedures;
  • Ability to take initiative when handling projects and anticipating what needs to be done;
  • Ability to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadlines;
  • Knowledge of Toxic Tort law is a plus;
  • Time and Billing;
  • Requires a minimum of 5 years litigation legal secretary experience, preferably with a large sized law or professional firm;
  • iManage;
  • 5+ years of experience;
  • Proficient in MS Office Suite.