Mail Clerk

Mail Clerk receives, sorts and distributes incoming mail. Collects and processes outgoing mail. Being a Mail Clerk operates postage machine and other mailroom equipment as needed. Typically requires a high school diploma or its equivalent. Additionally, Mail Clerk typically reports to a Mailroom Supervisor. The Mail Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience.

Mail Clerk Job Description Template

Our company is looking for a Mail Clerk to join our team.


  • Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required;
  • Maintains records for management reports and inventories of supplies needed;
  • Ensures upkeep of convenience copier areas by keeping neat and well stocked;
  • Responds to and coordinates all service calls required by customer;
  • Performs FTP (File Transfer Protocol) between computers and files for printing and CS/ DVD;
  • Handle highly sensitive and confidential documents that may be time sensitive;
  • Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure;
  • Perform file formatting for printing/Excel files;
  • May perform building occupant moves within assigned facilities;
  • Enters and verifies alphanumeric data from a variety of sources, including paper-based, and electronic, into a computer database;
  • Assist with processing outgoing mail daily;
  • Cross train on all internal mail routes;
  • Collect, sort, and distribute incoming mail;
  • Perform shred pick up and document distribution;
  • Other duties as assigned.


  • May require valid driver’s license and minimum levels of auto insurance coverage per Ricoh;
  • Authorization to work in the United States;
  • Previous Experience at mail station, FedEx, UPS is a plus;
  • Ability to work various shifts per week;
  • Notary Public License (required or willing to obtain in the first 30 days);
  • High school diploma or equivalent;
  • Some related mail room experience is preferred;
  • Requires high school diploma or GED and1-2 years of related work experience.