Marketing Administrative Assistant Job Description Template
Our company is looking for a Marketing Administrative Assistant to join our team.
Responsibilities:
- Work with Physician Liaison team with lunches and supply orders;
- Handling multiple projects and generating reports;
- Handle sensitive information in a confidential manner;
- Maintaining office efficiency by planning and implementing marketing office supply procurement;
- Contribute to team effort by accomplishing related results as needed for marketing efforts;
- Assist with conference travel and planning;
- Develop and review insertion orders for accuracy and manage the approval process internally and with clients;
- Manage and update prospect and client information in the company CRM;
- Review ad campaigns to ensure they are working as planned. Troubleshoot and resolve any issues with the campaigns as they arise;
- Effectively communicate with internal teams (sales, publisher relations, finance) and external clients on performance and delivery of campaigns;
- Ensure that all required advertisement campaign documentation is completed and schedule the campaigns using internal campaign management tools;
- Provides total commitment to continuous process improvement;
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for members of the division personnel;
- Establishes, develops, maintains and updates filing system for the office and the jobsites. Retrieves information from files when needed;
- Meets schedules and deadlines, adheres to policies and procedures and maintains a good attendance/tardiness record.
Requirements:
- Proven experience as an administrative assistant or office admin assistant;
- Excellent written and verbal communication skills;
- Proficiency in MS Office (MS Work, MS Excel and MS PowerPoint, in particular);
- Attention to detail and problem solving skills;
- Excellent time management skills and the ability to prioritize work;
- Strong professional verbal and written communication skills;
- Ability to multi-task, prioritize and organize effectively;
- Must be organized and detail oriented;
- Strong proficiency in MS Word, Excel & PowerPoint;
- Organized, proactive, collaborative, and possess strong written and verbal communication skills;
- Minimum 5 years of experience and bachelor’s degree;
- Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information;
- Prefer the candidate speak more than one language;
- Prefer the candidate share the BSC values of winning spirit and caring;
- Excellent customer-facing skills and business maturity to interface with important Boston Scientific customers.