Office Staff Job Description

Office Staff Job Description Template

Our company is looking for a Office Staff to join our team.

Responsibilities:

  • Write reports on behalf of the office to include weekly activity reports, CONOPS, and other written communications as required;
  • Maintain office level intranet sites to include creating and maintaining SharePoint files;
  • Disseminate guidance/instructions/training to others;
  • Develop and implement process improvements;
  • Develop and present briefings to individuals at various levels of the organization, to include senior executives;
  • Receive, research, and prioritize taskings for the Directorate providing guidance work to appropriate action officers within the organization;
  • Assist personnel and leadership with Defense Travel System, as necessary;
  • Support Office Directors or Division Chiefs for a government customer;
  • Support governance and for management activities to include meeting minutes, schedules, and action tracking;
  • Staff Officer focus on specific duties and discrete functions, some of which require skills such as project management;
  • Ensure external and internal deadlines are met which could have implications for the agency as a whole if not met;
  • Do quality checks and correct issues;
  • Management of taskers at the directorate level and provides direct correspondence/reporting requirements to customers’ top level office;
  • Determine if documents are ready for presentation to the directorate-level senior leadership for significant matters.

Requirements:

  • Calendar Management, Defense Travel System experience;
  • Experience supporting senior level officials up to the Director level;
  • Knowledgeable in IC, DoD, and Federal communications processes and the implementation of communications activities in a large IC organization;
  • Strong SharePoint knowledge and skills;
  • Have demonstrated experience with coordinating programmatic process activities across organizational elements;
  • Ability to identify, analyze, and resolve a problem from an Agency and/or NSG perspective;
  • Understand and possess a working knowledge of the IC Records Management program and policies;
  • Experience using N-CERTS or related task management system to manage and complete taskers;
  • Knowledge of and experience with MS Office – including Word, Excel, and PowerPoint;
  • Ability to assume responsibility to manage office actions, coordination and records management to meet compliance requirements;
  • Bachelor’s Degree within a related field;
  • ACTIVE TS/SCI and willingness to obtain a Polygraph upon request.