Part-time Administrative Assistant Job Description Template
Our company is looking for a Part-time Administrative Assistant to join our team.
Responsibilities:
- Compile property transaction files for contracts and verify the information;
- Data entry;
- Run reports and create dashboards from various technology platforms;
- Lunch set-up (when catered in);
- Answer questions about our services from callers and general business inquiries;
- Manage corporate inbox and forward to appropriate team member or answer general inquiries;
- Work with building management to resolve facility issues;
- Assist with generating sales presentations and marketing packages using Microsoft PowerPoint;
- Other duties as assigned;
- Draft correspondence (letters, contracts, and emails) using Microsoft office products (i.e. MS Word, Excel and PowerPoint);
- Responds to and directs walk-in customer traffic;
- Process invoices from 3 rd party vendors, verify the accuracy of the invoice and gain supervisor approval for payment;
- Handle all resident related calls;
- Order office supplies, receive and put away;
- Enforce all items on the lease.
Requirements:
- Strong Excel, PowerPoint, and Google e-mail/calendar/doc skills;
- Must be able to work independently, or as a team member, while maintaining focus and productivity;
- Must be willing to work in Chicago and north suburban office as scheduled;
- Must be comfortable with Microsoft Office Suite, especially Outlook calendar;
- Ability to maintain highly confidential information;
- Work with integrity in all interactions;
- Ability to learn the electronic medical record system;
- Exude confidence and self-awareness;
- Demonstrated experience using Microsoft Office (Word, Excel, and PowerPoint);
- The ability to work according to the necessary schedule to meet job requirements with or without reasonable accommodation;
- Work harmoniously with other employees and develop/maintain good employee relations and employee morale;
- A minimum of one year of experience in customer service and/or office support field;
- Work Requirements (licensing/certifications): Valid driver-s license preferred;
- The ability to work a full shift, come to work on time and work overtime as needed;
- Able to type a minimum of 40 words per minute.