Payroll Coordinator

Payroll Coordinator Job Description Template

Our company is looking for a Payroll Coordinator to join our team.


  • Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc);
  • Oversee internal payroll and accounting audits on a semi-annual basis;
  • Experience with payroll systems software preferred;
  • Following SOP’s, process reports to ensure payroll is calculating correctly. Distributes reports to departments for their review and approval;
  • Update and reconcile monthly bank statements from ADP;
  • Audit and verify results on interfaces into ProBusiness payroll system;
  • Process payroll weekly and bi-weekly for more than 400 employees;
  • Communicate with Hospital Management to research and resolve payroll discrepancies;
  • Process payroll for employees;
  • Researching and answering employee payroll related inquiries and inquiries from field payroll clerks;
  • Responsible for the preparation and processing of biweekly payroll including data entry, new hire enrollment and employee status changes;
  • Monitoring ticketing system and ensuring service tickets are addressed in a timely manner;
  • Preparing employment verification requests;
  • Review payroll information for accuracy and proper documentation;
  • Create and analyze weekly, monthly and quarterly reports.


  • Completes new projects with a level of independence commensurate with the complexity and importance of the task;
  • Partner with HR on policies & procedures affecting employee matters and ensure all payroll changes are accurately processed;
  • Effective prioritization of multiple tasks and deadlines;
  • Knowledge of payroll regulations and compliance issues;
  • Ability to adapt to evolving scope of responsibilities;
  • Must have no more than 2 moving violations on your driving record in the past 3 years;
  • Bachelor’s degree in accounting or finance;
  • Excellent organizational skills and attention to details. Self-starter mindset with an eye for detail;
  • Minimal travel may be required;
  • Able to produce work products timely and accurately;
  • Ability to prioritize tasks and to delegate them when appropriate;
  • Knowledge of multi-state tax laws and regulations;
  • Bachelor’s degree in Finance, Business Administration or Accounting strongly desired;
  • Able to perform successfully under pressure while prioritizing and handling multiple projects or activities;
  • Excellent attention to detail and ability to stay organized in fast faced environment.