Payroll Specialist

Payroll Specialist Job Description Template

Our company is looking for a Payroll Specialist to join our team.


  • Gather information on hours worked for each employee;
  • System preferences: SAP, Workday and/or Kronos;
  • Evaluate system processes and offer guidance for improving the timeliness and accuracy of payroll data;
  • Prepare and process manual checks and positive pay transmission with bank;
  • Candidate must have strong Excel skills and experience working with ADP;
  • Prepares, prints and distributes paper timesheets to department to acquire approval signatures in accordance with policy;
  • Data entry into APS system;
  • Process and issue annual W-2 forms and year end statements;
  • Research and resolve withholding order payment discrepancies for agencies and employees;
  • Maintain and audit payroll records;
  • Assist with system implementation tasks, such as user testing;
  • Creates and maintains all Dayforce payroll related reports for the New York office;
  • Address and resolve employee complaints relating to the payroll system- Ultipro;
  • Ensure the accuracy and completeness of each payroll production;
  • Review changes to employee data for accuracy.


  • Previous multi-state experience preferred;
  • Experience using ADP Workforce Now, and ADP Time & Attendance;
  • Consistency in giving feedback regarding work progress, timetable and issues;
  • Working knowledge of Dayforce or other payroll systems required;
  • Bachelor’s degree in business, accounting, finance, human resources, or a related area;
  • Performs other related duties as assigned or requested;
  • Great communication skills, both written and verbal;
  • Able to build relationships;
  • High school diploma or general education degree ( GED ) and 2+ years of relevant experience; required;
  • Completes new projects with a level of independence commensurate with the complexity and importance of the task;
  • Partner with HR on policies & procedures affecting employee matters and ensure all payroll changes are accurately processed;
  • 1 – 3 years experience assisting with handling full cycle payroll process;
  • Minimum one year of work experience in a high-volume garnishment processing department;
  • Excellent skills using Microsoft Office Suite and Microsoft Dynamics Nav;
  • Proficiency with MS Excel and accounting systems, with experience with Timberline & Sage 100 Contractor preferred.