Personal/Administrative Assistant Job Description Template
Our company is looking for a Personal/Administrative Assistant to join our team.
Responsibilities:
- Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required;
- Schedule travel arrangements;
- Maintain positive and professional staff and client relationships;
- Assist in preparation of presentation materials and supplies needed for landscaping crews;
- Suggest changes to office task workflow to improve efficiency;
- Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages;
- Plan and schedule meetings, presentations, and other office-related events; send reminders regarding upcoming appointments;
- Schedule and route jobs;
- Ensure office is kept clean and organized at all times;
- Monitor office supplies; order and re-stock as needed;
- Support office staff and management with general operational tasks; perform general accounting and bookkeeping duties.
Requirements:
- Experience with file management;
- Ability to prioritize given tasks and work efficiently towards completing them;
- Professional demeanor;
- Excellent customer service skills;
- An outstanding communicator, both orally and written;
- Experience with SAP or other CRM software, or the ability to learn;
- Detail-oriented and exceptional organizational skills;
- 2+ years of experience as an administrative assistant;
- Familiar with standard office equipment (printers, copier, fax, etc.);
- Extensive knowledge of Excel, Word and/or Sheets, Google docs;
- A service and supporter mindset;
- Experience in providing high-level executive/personal assisting; ideally for a celebrity, high net worth individual, or a C level executive;
- Experience with calendar management and scheduling;
- Experience with coordinating travel arrangements;
- Extremely organized and hyper sensitive to details.