Personal/Administrative Assistant Job Description

Personal/Administrative Assistant Job Description Template

Our company is looking for a Personal/Administrative Assistant to join our team.


  • Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required;
  • Schedule travel arrangements;
  • Maintain positive and professional staff and client relationships;
  • Assist in preparation of presentation materials and supplies needed for landscaping crews;
  • Suggest changes to office task workflow to improve efficiency;
  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages;
  • Plan and schedule meetings, presentations, and other office-related events; send reminders regarding upcoming appointments;
  • Schedule and route jobs;
  • Ensure office is kept clean and organized at all times;
  • Monitor office supplies; order and re-stock as needed;
  • Support office staff and management with general operational tasks; perform general accounting and bookkeeping duties.


  • Experience with file management;
  • Ability to prioritize given tasks and work efficiently towards completing them;
  • Professional demeanor;
  • Excellent customer service skills;
  • An outstanding communicator, both orally and written;
  • Experience with SAP or other CRM software, or the ability to learn;
  • Detail-oriented and exceptional organizational skills;
  • 2+ years of experience as an administrative assistant;
  • Familiar with standard office equipment (printers, copier, fax, etc.);
  • Extensive knowledge of Excel, Word and/or Sheets, Google docs;
  • A service and supporter mindset;
  • Experience in providing high-level executive/personal assisting; ideally for a celebrity, high net worth individual, or a C level executive;
  • Experience with calendar management and scheduling;
  • Experience with coordinating travel arrangements;
  • Extremely organized and hyper sensitive to details.