Personal Assistant Job Description

Personal Assistant Job Description Template

Our company is looking for a Personal Assistant to join our team.

Responsibilities:

• Maintain relations with the medical providers we work with;
• Copying, scanning, faxing, filing;
• Take down client messages for legal staff;
• Report daily news to lead attorney;
• Overseeing internal and external correspondence; meetings, presentations, and reports;
• Organize and manage appointments or meetings;
• Acting as a true gatekeeper, anticipating incoming emails and phone calls;
• Correspond with clients and customers in a professional manner;
• Assist with maintaining an organized office environment;
• Payroll;
• Management and organization of personal art collection, cataloguing of works and movement of pieces;
• Prepare reports, presentations and briefs;
• Support any ad hoc projects/tasks that pop up sporadically;
• Occasional errand running/personal shopping;
• Book extensive and very detailed travel without assistance of travel agency.

Requirements:

• Have the upmost of confidentiality and discretion;
• Experience working with high net worth individuals;
• Seasonally organize clothing and closets. Maintain appearance of footwear, clothing and outwear as required;
• Supervise, interview, hire and arrange for payment and insurance for all household staff;
• Perform personal shopping requirements as needed;
• In conjunction with the executive office, manage drivers for personal use;
• Manage all bill payment and insurance for all family properties;
• Bachelors Degree;
• Make family travel arrangements including flight, hotel, passport processing, visas etc;
• Book extensive and very detailed travel without assistance of travel agency;
• Occasional errand running/personal shopping;
• Vendor and contractor management;
• Support any ad hoc projects/tasks that pop up sporadically;
• Outstanding written and verbal communication skills;
• Management and organization of personal art collection, cataloguing of works and movement of pieces.