Purchasing Clerk Job Description

Purchasing Clerk prepares purchase orders and maintains purchasing records. Researches and negotiates with suppliers to obtain prices and specifications. Being a Purchasing Clerk provides routine administrative support. May operate a system for data entry and transmission. Additionally, Purchasing Clerk typically requires a high school diploma or its equivalent. Typically reports to a supervisor. The Purchasing Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience.

Purchasing Clerk Job Description Template

Our company is looking for a Purchasing Clerk to join our team.

Responsibilities:

  • Enters purchase orders and new items;
  • Coordinates purchases with multiple departments;
  • Works with shipping/receiving warehouse to answer questions and resolve problems;
  • Assist in the implementation and identification of process improvement and cost saving projects;
  • Assisting with project work as necessary;
  • Review reports, consolidate, risk items and place orders;
  • Expedite and update purchase orders;
  • Maintains storeroom in accordance with standards and rotates stock accordingly, working in refrigerated and freezer storerooms as well;
  • Responsible for maintaining professional and ethical actions when dealing with vendors and business associates;
  • Establish, manage and maintain supply levels for the hotel;
  • Adhere to established procedures and policies in purchases;
  • Willingness to learn, ask questions, seek solutions, active problem solve, and push for change;
  • Views a challenge as an opportunity to be strategic, efficient, and analyze the catalyst for solutions;
  • Buildup & maintain strong supplier relationships;
  • Adhere to deliverables and deadlines.

Requirements:

  • Strong computer skills on Word, Excel and Outlook;
  • Ability to multi-task;
  • Microsoft Dynamics GP Software and/or SAP B1 experience a big plus;
  • Sense of urgency;
  • Ability to organize and prioritize daily duties;
  • Detail oriented;
  • Great follow up skills and communication skills;
  • Proficient with MS Office Suite ( Word, Excel, Outlook);
  • 1 year of purchasing experience;
  • Effective communication and interpersonal skills;
  • Experience with ERP systems and processes;
  • Problem solver and able to create solutions to challenges;
  • Experience in the beauty/cosmetic or like industry a plus;
  • 2 years of relevant and progressive purchasing and supply-experience;
  • Associates or bachelor’s degree in business or related field is desirable.