Purchasing Clerk prepares purchase orders and maintains purchasing records. Researches and negotiates with suppliers to obtain prices and specifications. Being a Purchasing Clerk provides routine administrative support. May operate a system for data entry and transmission. Additionally, Purchasing Clerk typically requires a high school diploma or its equivalent. Typically reports to a supervisor. The Purchasing Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience.
Purchasing Clerk Job Description Template
Our company is looking for a Purchasing Clerk to join our team.
Responsibilities:
- Enters purchase orders and new items;
- Coordinates purchases with multiple departments;
- Works with shipping/receiving warehouse to answer questions and resolve problems;
- Assist in the implementation and identification of process improvement and cost saving projects;
- Assisting with project work as necessary;
- Review reports, consolidate, risk items and place orders;
- Expedite and update purchase orders;
- Maintains storeroom in accordance with standards and rotates stock accordingly, working in refrigerated and freezer storerooms as well;
- Responsible for maintaining professional and ethical actions when dealing with vendors and business associates;
- Establish, manage and maintain supply levels for the hotel;
- Adhere to established procedures and policies in purchases;
- Willingness to learn, ask questions, seek solutions, active problem solve, and push for change;
- Views a challenge as an opportunity to be strategic, efficient, and analyze the catalyst for solutions;
- Buildup & maintain strong supplier relationships;
- Adhere to deliverables and deadlines.
Requirements:
- Strong computer skills on Word, Excel and Outlook;
- Ability to multi-task;
- Microsoft Dynamics GP Software and/or SAP B1 experience a big plus;
- Sense of urgency;
- Ability to organize and prioritize daily duties;
- Detail oriented;
- Great follow up skills and communication skills;
- Proficient with MS Office Suite ( Word, Excel, Outlook);
- 1 year of purchasing experience;
- Effective communication and interpersonal skills;
- Experience with ERP systems and processes;
- Problem solver and able to create solutions to challenges;
- Experience in the beauty/cosmetic or like industry a plus;
- 2 years of relevant and progressive purchasing and supply-experience;
- Associates or bachelor’s degree in business or related field is desirable.