Receptionist/Admin Job Description Template
Our company is looking for a Receptionist/Admin to join our team.
Responsibilities:
- Receiving and responding to routine correspondence;
- Provide other administrative support as required: typing, filing, photocopying, binding books, and preparing mailers;
- May operate as part of the front desk relief rotation and mail rotation as needed;
- Receives and sends packages via couriers;
- Greets and directs visitors;
- Produces proposals using templates;
- Creating and working with spreadsheets using basic calculations;
- Maintains boardroom schedule and equipment;
- Maintains visitor log and/or call record, provides security passes/badges, typing, filing or other simple clerical functions;
- Provides general administrative support to a department or group of professionals including: Creating presentations using templates;
- Business Need: Current person is leaving for another opportunity;
- Scanning;
- Tracking and coordinating Continuing Professional education;
- Generates and assembles reports;
- Provides information and answers the telephone or console switchboard.
Requirements:
- Advanced Microsoft Office skills;
- Ability to manage multiple tasks;
- Effective organization & time management skills;
- Strong attention to detail;
- Demonstrates a working knowledge of the technology tools required within assigned responsibilities;
- Prior office experience preferred;
- Ability to adapt to an ever changing environment;
- 0-2 years’ experience in related field or area;
- Strong written and verbal communication skills;
- Intermediate Microsoft Office skills;
- High School Diploma or GED;
- Detail oriented;
- Ability to manage multiple items and prioritize appropriately;
- Ability to keep information organized and confidential;
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.