Receptionist Administrative Assistant Job Description Template
Our company is looking for a Receptionist Administrative Assistant to join our team.
Responsibilities:
- Sort and distribute mail and courier packages;
- Maintain kitchen and pantry, keep drinks and food stocked;
- Maintain reception area;
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries;
- Maintains security by following procedures; monitoring logbook; issuing visitor badges;
- Contributes to team effort by accomplishing related results as needed;
- Maintain proper kitchen prep area supplies as needed;
- Photographing units and posting photos to websites;
- Working closely with the Controller and General Manager;
- Must be able to work in a fast paced environment;
- Front desk reception and directing inbound phone calls;
- Maintain updated phone list for office & field personnel;
- Maintain vacation calendar (manual & electronic) for office personal;
- Provide basic and accurate information in-person and via phone/email;
- Enter service information into SAGE business software when necessary for service calls.
Requirements:
- Self-starter that is proactive and able to prioritize tasks;
- Advanced Microsoft Office skills;
- Strong commitment to provide excellent customer communications, documentation, and follow-up;
- Ability to be self-managed with a strong work ethic and attention to detail;
- Organized and detail oriented;
- Maintain filing system;
- Excellent organizational and multi-tasking skills;
- To perform data entry;
- Must be proficient in a variety of computer software applications including Microsoft Office (Word, Excel, Etc.);
- Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future;
- Fully computer literate (Word, Excel, Outlook, Bluebeam);
- 2-3 years of Receptionist and or office assistant experience;
- Previous hospital experience preferred;
- Must be able to work in a fast paced environment;
- Excellent Microsoft Office skills.