The Administrative Assistant, Senior collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials. Provides administrative support in a variety of functions to a department head, team, department or another group in an organization. Being an Administrative Assistant, Senior schedules and coordinates meetings, travel, and other group activities. Responds to or routes non-routine or confidential inquiries from external or internal sources with correspondence or other messaging. In addition, Administrative Assistant, Senior has advanced word processing, spreadsheet, and graphics software skills. Typically requires a high school diploma or its equivalent. Typically reports to a department head. Being an Administrative Assistant, Senior has gained proficiency in multiple competencies relevant to the job. Works independently within established procedures associated with the specific job function. Working as an Administrative Assistant, Senior typically requires 3-5 years of related experience.
Senior Administrative Assistant Job Description Template
Our company is looking for a Senior Administrative Assistant to join our team.
Responsibilities:
- interface with personnel at all levels of Irvine based staff;
- Assists in the care and maintenance of office equipment;
- Schedules legal depositions, legal meetings, and legal telephone conferences. Maintains correspondence for legal matters;
- Develops, implements and maintains complex filing systems and records as required;
- Completes or assists credentialing department with hospital appointment and reappointment applications;
- Processes corrections to dictation;
- Review and recommend changes to our company policies;
- Distributes and monitor taskings, data calls and coordinating troubleshoot requests;
- Coordinate new hire onboarding, and may back-up other administrative assistants;
- Maintain a clean orderly office area;
- Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.);
- Input and maintain budgets, process invoices and order supplies for the department;
- Experience and ability to direct junior level staff;
- Plan appointments and events;
- Compose, edit, and proofread correspondence, contracts, reports and/or presentations.
Requirements:
- Concur;
- Executive Presence;
- Efficient execution of tasks;
- 1-2 years of property management experience preferred;
- Strong accounting and operations background required;
- Advanced Microsoft Office skills;
- Strong leadership, administrative, organizational, managerial and communication skills;
- Proven analytical abilities. Must be a logical thinker with strong problem-solving skills;
- Knowledge of use and operation of standard office equipment;
- Strong communication skills, both written and verbal;
- Strong interpersonal skills and the ability to work effectively in a team environment;
- Must be courteous, neat, and professional;
- Knowledge of secretarial and office administrative procedures;
- Ability to maintain strict confidentiality of business information;
- Associate’s degree from an accredited university.