Senior Payroll Coordinator Job Description

Senior Payroll Coordinator Job Description Template

Our company is looking for a Senior Payroll Coordinator to join our team.

Responsibilities:

  • Assist and review all quarterly payroll tax reconciliations and filings for 941, FUTA, SUTA, and annual W-2;
  • Assist and review with the General Ledger Accountant the payroll liabilities accounts;
  • Develop tools and reports which ensure the accuracy and reconciliation of the payroll process to the time reporting process;
  • Ensure compliance with Fair Labor Standards, other applicable regulations, US federal and state jurisdictional tax laws, and internal company policies;
  • Prepare and present reports to management upon request;
  • Coordinate bank related transmissions and direct deposits to employee accounts;
  • Respond to employee inquiries and provide communication support;
  • Coordinate expatriate foreign earnings, foreign taxes, and tax equalization calculations;
  • Coordination and reconciliation of 401K deductions with third party record keeper;
  • Support internal and external audit request as related to payroll records;
  • Reviews computed wages on preview and correct errors to ensure the accuracy of earnings. Ensure that all changes to payroll are processed correctly;
  • Work with HR to maintain accurate payroll records and employee data records, including vacation/sick accruals;
  • Ensure bi-weekly payrolls are processed in a timely and accurate manner, on both the odd and even pay cycles;
  • Process employee garnishments, wage attachments, levies, and child support orders for The Company employees for the assigned caseload;
  • Review and audit master file and pay data entries, YTD totals, and file amendments.

Requirements:

  • Knowledge of payroll taxes regulations;
  • Experience in a large company with complex Payroll processes;
  • Ability to work in a team environment to achieve goals and work independently;
  • Demonstrated ability to appropriately manage confidential information;
  • Minimal travel may be required;
  • Strong attention to detail and accuracy and provides strong communication skills;
  • Lawson, ADP and Oracle Cloud Payroll system experience preferred;
  • Ability to effectively interact with other departments;
  • Familiarity with complex payroll processes, procedures and issues;
  • Prior experience in a Service Center Environment preferred;
  • Ability to use and learn standard office equipment and technology with proficiency;
  • Excellent Microsoft Office skills, especially in Excel including pivot tables / VLOOKUP;
  • Able to work upright and stationary for typical working hours;
  • Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner;
  • Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.