Senior Payroll Coordinator Job Description Template
Our company is looking for a Senior Payroll Coordinator to join our team.
Responsibilities:
- Assist and review all quarterly payroll tax reconciliations and filings for 941, FUTA, SUTA, and annual W-2;
- Assist and review with the General Ledger Accountant the payroll liabilities accounts;
- Develop tools and reports which ensure the accuracy and reconciliation of the payroll process to the time reporting process;
- Ensure compliance with Fair Labor Standards, other applicable regulations, US federal and state jurisdictional tax laws, and internal company policies;
- Prepare and present reports to management upon request;
- Coordinate bank related transmissions and direct deposits to employee accounts;
- Respond to employee inquiries and provide communication support;
- Coordinate expatriate foreign earnings, foreign taxes, and tax equalization calculations;
- Coordination and reconciliation of 401K deductions with third party record keeper;
- Support internal and external audit request as related to payroll records;
- Reviews computed wages on preview and correct errors to ensure the accuracy of earnings. Ensure that all changes to payroll are processed correctly;
- Work with HR to maintain accurate payroll records and employee data records, including vacation/sick accruals;
- Ensure bi-weekly payrolls are processed in a timely and accurate manner, on both the odd and even pay cycles;
- Process employee garnishments, wage attachments, levies, and child support orders for The Company employees for the assigned caseload;
- Review and audit master file and pay data entries, YTD totals, and file amendments.
Requirements:
- Knowledge of payroll taxes regulations;
- Experience in a large company with complex Payroll processes;
- Ability to work in a team environment to achieve goals and work independently;
- Demonstrated ability to appropriately manage confidential information;
- Minimal travel may be required;
- Strong attention to detail and accuracy and provides strong communication skills;
- Lawson, ADP and Oracle Cloud Payroll system experience preferred;
- Ability to effectively interact with other departments;
- Familiarity with complex payroll processes, procedures and issues;
- Prior experience in a Service Center Environment preferred;
- Ability to use and learn standard office equipment and technology with proficiency;
- Excellent Microsoft Office skills, especially in Excel including pivot tables / VLOOKUP;
- Able to work upright and stationary for typical working hours;
- Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner;
- Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.