Sr. Admin Assistant Job Description Template
Our company is looking for a Sr. Admin Assistant to join our team.
Responsibilities:
- Collaborating with Technology for AV needs;
- Filing meeting notes in binders and online;
- Reconcile expenses;
- Food orders and set-up;
- Oversee all travel bookings, reservations, and logistics;
- Collaborate with other Executive Assistants on the Team and provide back-up coverage as needed;
- Assembling meeting documents, prep notes, financial/economic data as necessary;
- greeting guests;
- Heavy calendar management and meeting planning, includes;
- Interacting with Management & Brokers to schedule meetings;
- Reserving conference rooms;
- Careful attention to time constraints when scheduling meetings offsite;
- Bachelor’s degree strongly preferred, equivalent work experience will be considered.
Requirements:
- Proficient with Microsoft Office;
- Ability to handle confidential matters with discretion;
- Ability to communicate in clear language both verbally & in writing;
- Strong attention to detail;
- Financial Services experience;
- Ability to interact with internal and external executives;
- Positive attitude and professional demeanor;
- Ability to multi-task and prioritize;
- Positive independent judgment and initiative;
- Ability to remain calm and flexible with respect to deadlines;
- Excellent organization, time management, and interpersonal skills.