The Shipping Coordinator works with transportation department or vendors to ensure timely inbound and outbound deliveries. Documents and processes the order shipment. Being a Shipping Coordinator typically requires a high school diploma or its equivalent. Investigates and recommends corrective actions for all non-conformance. In addition, Shipping Coordinator typically reports to a supervisor. Being a Shipping Coordinator works under moderate supervision. Gains or has attained full proficiency in a specific area of discipline. Working as a Shipping Coordinator typically requires 1-3 years of related experience, or may need 0 years of experience with additional specialized training and/or certification.
Shipping Coordinator Job Description Template
Our company is looking for a Shipping Coordinator to join our team.
Responsibilities:
- Tracking information between carriers/ links for reports;
- Follow procedure outlined in government contracts, purchase orders to prepare government invoices;
- Processing, Sorting and grouping shipment transit times;
- Posts weights and shipping charges;
- Maintain inventory of shipping materials and supplies;
- Problem solving on any shipment errors;
- Assembles cardboard containers or selects preassembled containers;
- Operates forklift to move, convey, or hoist shipments from platform to storage or work area;
- May assume receiving responsibilities as needed;
- Assists the Accounting Department with day-to-day admin functions when and where necessary;
- Determine method of shipment, utilizing knowledge of shipping procedures, routes, and rates;
- Prepares labels, waybills, export declarations, certifications, special attachments, government forms, BOL, and special mailing certificates;
- Affixes shipping labels on packed cartons or stencils identifying shipping information on cartons, using stenciling equipment;
- Verifies and keeps records on incoming and outgoing shipments;
- Follow terms outlined in letters of credit.
Requirements:
- Hours: 8:30a-5:00p;
- Prior warehouse shipping, receiving and routing experience;
- Executes standard work instructions with significantly less supervision than Operations Manager;
- Reviews DN for the coming days to schedule shipments on customers portals;
- Proactively communicates issues, shortages, or problems to Operations Manager, indirect purchasing, and/or Customer Services Representatives;
- Ensures thorough housekeeping and organization of work areas;
- Promotes and maintains a safe work area at all times including HiLo operation;
- Wears required PPE and follows all company safety procedures, including safe lifting practices;
- Strong leadership, team and people management skills;
- Ability to lift up to 50 lbs;
- Time management skills;
- 1-3 years of experience in Logistics;
- Ability to operate Forklift and Electric Pallet Jack;
- knowledge of packaging regulations and vendor ship guidelines;
- Knowledge of laws, regulations and ISO requirements.