Part Time Event Producer

Launched in 2014, Contigo Catering grew out of roots in the Contigo family ranch in Fredericksburg and Contigo Restaurant in Austin. Now our own independent company, responding to rapid growth and high demand, we are a leader in custom catering in Central Texas. From backyard gatherings to large corporate banquets, Contigo Catering has the know-how to turn any special day into a memorable celebration... served with a slice of Texas hospitality. Our events are noteworthy for their custom-crafted menus, exceptional hospitality, eye for style, seamless coordination, unique bar service, and a special catalog of package additions.

Reporting to the Director of Event Operations and working closely with Sales and Client Services Managers, Contigo Catering’s Event Producer serves as a liaison between both clients and Contigo, as well as interdepartmentally between the sales and operations teams. They are responsible for recording, communicating, and translating the details and logistics of an event to the Event Manager, ensuring the highest level of service.

The Event Producer takes on a variety of events in constantly changing settings. We are a small, tightly knit team that enjoys good food and values good people. Full-time, 40 hours per week, exempt position. Hours generally fall between 10 am and 6 pm Monday-Fri, plus some weekday evenings and Saturday evenings, though exact hours vary based on event schedules. Night and weekend availability is definitely required.

The Event Producer’s day-to-day will reflect current events and ongoing priorities, but can generally be designated within and held accountable to the following:

provide clients with clear and consistent communication once they have booked their event, setting expectations for the timeline leading to their event; responsibly and accurately record any changes to event details and logistics in the months leading up to an event; field and adapt to special requests while balancing the needs of the company; serve as a liaison between our headquarters and the onsite event sites and staff to ensure that all event details are successfully executed; help grow relationships with established and new vendors, specifically targeting planners, venunes, and corporate groups we should be working with; be a core part of the Contigo Catering team and community, well known and loved by our customers; Event Oversight
occasionally perform the role of Event Manager or assist the Onsite Event Manager as needed; for larger and more complex events you will perform on-site, day-of walkthroughs to ensure that event production is in line with plans and expectations; lead pre-shift meetings alongside Event Manager; oversee setup, quality control, and have an eye for detail; ensure clients receive a personal touch; ensure Event Manager and staff have clarity and support that they need to succeed before you depart.

demonstrate mastery of our online catering software (Total Party Planner), and work to improve and standardize our processes within it; serve as TPP liaison for staff; assist with or contribute to recruitment/hiring/firing processes for sales and event staff; manage internal production (pack lists, communication with kitchen staff and event staff, rental orders) to ensure smooth flow for each event; lead pre-shift staff meetings at events along with Event Manager & Kitchen Lead; There are no major snags between planning and execution. Information prepared in the office and organized at our headquarters is packaged with exceptional clarity for onsite event staff, logistics flow smoothly, and questions are answered before they’re asked.

You represented Contigo Catering well, keeping it in mind with everything you do (attire, language, details, clean-up, etc.).

You are a versatile team player, a resource and guide, and an authority with event staff when appropriate. You maintain a close connection with the Sales & Client Services Manager as well as the Operations Manager, and they can rely on you for support and consistency. You are a reliable liaison to the on‑site activities. You maintain high standards for the event time, while proactively creating team cohesion for a group that has likely never even been to our building. Problem Solver You’re solution-oriented, all the time, but especially on site for events. You make it happen in ever-changing environments, and come up with creative options when others may be stumped. Team player You anticipate the needs of your team, are able to hold people accountable without micromanaging them, and you can bridge the divide between full time and part time teams towards smooth operating.

Finisher You finish projects that you start and over-deliver on expectations.

Quality-focused You don’t call a project done until it’s perfect & error-free, and strive to establish protocols to avoid repeating errors in the future.

Eye for Design You care about how something is presented, and have a knack for table arrangements and other event aesthetics.

Hands-on doer You have the desire & ability to roll up your sleeves and get in the trenches with event staff, leading by example.

You’re not overwhelmed by shifting gears when needed, or keeping track of multiple tasks at once, effectively delegating as needed to get it done on time and with quality.

Excellent planner You plan ahead on an hourly, daily, weekly, monthly, and annual basis to ensure commitments, deadlines, and goals are met whether last-minute or long-term.

3+ years of hospitality experience (restaurant, hotel, catering, florist, etc.), specifically working on events. a knack for keeping multiple projects in mind, properly and consistently ensuring that key messages cascade across the team and our client base, keeping everyone in the know.

Proficient in computing skills, including Google Drive, Microsoft Office, etc. Total Party Planner or other catering software experience is a plus.

Passion for good food and drink, events that inspire, and a vision to provide Texas-style hospitality every step of the way.

Ability to work a flexible schedule that matches the above description, sometimes including evenings, holidays, and weekends in accordance with business demands.

Ability to safely lift up to 50 lbs and engage in medium work, including being actively on your feet for a full shift

Ability to type and operate necessary equipment

Ability to withstand exposure to varying conditions of noise and sound, temperature, and environmental conditions both inside and outside

Ability to walk amidst varying terrains and perform event inspections, climbing stairs and ramps, or occasionally stooping, kneeling, pushing, and pulling to assist with event production needs

Please note that Contigo Catering’s offices are ADA-compliant, and Contigo Catering will do its best to make accommodations for the qualified applicant with mobility limitations or other disabilities. Contigo provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender identity, sex, national origin, age, disability, genetics, marital status, or sexual orientation.