Temp EA

The Executive Assistant (EA) plays a pivotal role in supporting members of the Executive Leadership Team (ELT), serving as a trusted partner who enables executive leaders to operate effectively, stay focused on strategic priorities, and maintain strong relationships with key internal and external stakeholders. This role requires a highly organized, detail-oriented, and proactive individual who can manage competing priorities, handle confidential information with discretion, and navigate complex organizational dynamics.

The EA will provide high‑level administrative, communications, and project support across the Executive Leadership Team, ensuring leaders are well‑prepared for meetings, presentations, community engagements, and strategic initiatives. This position will serve as an extension of executive leadership, drafting communications, preparing executive materials, and fostering strong relationships with stakeholders across the organization and community.

Manage calendars, scheduling, and administrative support for members of the Executive Leadership Team, ensuring executive time is aligned with organizational priorities.

Facilitate executive preparation for high‑impact meetings, board engagements, community partnerships, donor meetings, and other strategic interactions by developing agendas, conducting research, and preparing briefing materials and talking points.

Review and provide feedback, questions, and edits on executive documents, presentations, meeting materials, and written communications.

Develop executive‑ready presentations and written materials that effectively communicate organizational priorities, initiatives, and impact.

Serve as a liaison between executive leaders, staff, board members, and external stakeholders, fostering effective communication and collaboration.

Support leadership team meetings through agenda development, materials preparation, note‑taking, and follow‑up coordination.

Act as a troubleshooter and problem solver, helping identify solutions and navigate challenges that arise across the organization.

Stakeholder & Community Engagement

Develop and maintain positive relationships with key partners, donors, board members, community leaders, and other external stakeholders.

Coordinate executive outreach and engagement activities, ensuring timely communication and follow‑up.

Project Management & Strategic Support

Support strategic initiatives and special projects led by members of the Executive Leadership Team.

High emotional intelligence and strong relationship‑building abilities.

Adaptable, resourceful, and comfortable managing shifting priorities.

Commitment to the organization’s mission, values, and equity‑centered practices.

5+ years of proven experience in an executive support role, preferably supporting senior executives or executive leadership teams within a foundation, nonprofit, or mission‑driven organization.

Exceptional written communication skills, including experience drafting correspondence, presentations, speeches, and executive communications.

Strong project management, organizational, and problem‑solving skills.

High emotional intelligence and adaptability to changing organizational needs.

Ability to handle confidential and sensitive information with discretion.

Proficiency with Microsoft Office, Google Workspace, presentation software, Asana/project management software, and collaboration tools.

In office postion Monday‑Friday, 8:30am - 4:30pm.

Normal office environment with little exposure to dust, noise, temperature, and the like.

Occasional local travel to events within the regional area.

Extended viewing of computer monitor.

55,000 plus competitive benefits package (final offer dependent on experience, qualifications, market conditions, and internal equity)

Generous paid time off including vacation, personal, sick, and holiday time.

Medical, Dental, Vision, Life Insurance, 403b plan with company match.

Short‑Term & Long‑Term Disability Insurance.

Employee Assistance Program and access to other free health programs.

Community volunteer opportunities.

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