Head of Operations Management (m/w/d)

Full-time
Director of Operations
Administration
Employment Type: Full-Time, Exempt
As a regional agency of Catholic Charities of the Diocese of Rochester, Catholic Charities Family and Community Services (CCFCS) has been serving our community for over 100 years. and work in partnership with faith communities of all denominations and those who are committed to addressing local needs.
If you're looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. Under general supervision the Director of Operations supervises day-to-day operations in purchasing, facilities management, and coordinates other administrative and system operations. The Director of Operations provides direct supervision of the purchasing team and administrative staff as assigned. The Director of Operations will ensure purchasing team and other administrative staff develop, implement, and maintain an environment of trauma informed care and that reflects CCFCS values.

In collaboration with appropriate departments, assist in the development, implementation, and monitoring of policies and procedures in purchasing, facilities management, and other administrative functions.
Serves as an active member of the management team in planning, problem solving and ongoing communication for purchasing, operations, and related functions.
Provides supervision, guidance and executes the duties common to all supervisory positions to include but not limited to:

• Completes annual performance appraisals.
• Regularly monitor performance and provide appropriate feedback.

In coordination with Human Resources, participates in hiring, onboarding, retention, coaching, progressive discipline, and separation activities of employees.
Develops, implements, and maintains residential sites and capital improvement project budgets.
Serves as project manager with a variety of administrative projects and ensures projects are within scope, timeline, budget limits and forecasts for facility improvements and transitions.
Directly oversees purchasing to ensure materials are ordered, projects are designed and planned, and funds are available and within limits of project.
Serves as lead administrator for facilities and work order management systems.
Facilitates contract bids and requests for proposals to ensure all regulatory requirements and ensure quality pricing for materials and operational expenses.
Assists with procurement process, contracts, and ongoing communication with vendors and contractors.
Coordinates inventory management, tracking and accountability for agency assets including depreciation tracking and updates for program budgets.
Completes internal and external reporting requirements for facilities, purchasing and other administrative duties.
In coordination with maintenance and safety leadership staff, ensure all sites have standardized safety schedules, supplies, and required materials to comply with all safety and security requirements
Maintains current knowledge in the field of purchasing, facilities management, and general operations.
Actively pursues development of professional competencies related to job role performance through reading, supervision, in-service training and attendance at conferences and workshops.
Bachelor's degree in related field preferred. CPM, CPSM, or PMP, preferred
Experience: At least 5 years of experience in Purchasing, Facilities and / or Operations Management

Project Management
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing and documentation standards. All duties must be performed in accordance with CCFCS's corporate compliance & ethics program. Competitive salary and 403b retirement plan
Join us and help make a positive impact on our community!
***Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet