Substitute secretary - school

Substitute Secretary

Massillon City Schools is seeking a Substitute Secretary for any district building. The position is per building time schedule and pays $16.00/hr. The role reports to the building principal or designee and has a deadline of until filled.

Job Description

Essential Functions

Ensure safety of students

Maintain guest/staff sign in/out sheet

Open main office at beginning of each workday

Answer phone & greet visitors & direct calls & assist visitors accordingly

Greet visitors and implement Raptor System

Maintain late/early student lists

Complete all necessary paperwork for government agencies

Clerical duties as requested by the Principal/Assistant Principal(s)

Operate & assist with supervision of maintenance, repair and supplies for copy machines, postage machine, fax machine, computers and other office equipment as requested by supervisor

Perform duties of receptionist by answering telephone, taking messages, greeting visitors, and overseeing operation of the main office

Ability to operate all office equipment

Assist in the maintenance of the uniform filing system for all information and other pertinent data

Other Duties And Responsibilities

Assist in the sorting and processing of incoming and outgoing mail, if necessary

Assist in the supervision and training the main office student aides, if necessary

Complete all necessary paperwork for government agencies

Clerical duties as requested by the Principal/Assistant Principal(s)

Assist in preparing correspondence(s) and other typing duties as may be directed by the Assistant Principal to include letters, newsletters to parents, student handbooks, staff handbooks, requisitions, bus requests, work orders, school programs, office forms, monthly calendars, teacher evaluations, staff directories, verification letters, if necessary

Enter student discipline entry in computer and copy, mail and filing of disciplinary paperwork, if necessary

Prepare discipline hearing packets as requested by Principal/Assistant Principal/Designee

Assist with maintaining accurate student cum. folders

Provide assistance in transcripts and employment verifications for former students, if necessary

Aid in the everyday operation of the office, answer phones, and respond to all parent/community inquiries, if necessary

Perform other various tasks as assigned by the Principal/Assistant Principal/Designee

Prepare both statistical and routine reports, memoranda, bulletins, etc.

Work on budgets with Principal/Assistant Principal/Designee

Handle routine correspondence independently

Input information into and retrieve from computer

Instruct new employees in office procedures and duties

Assist principal and guidance counselor in preparation for orientations, staff meetings and recognition of student award ceremonies.

Make contact with public with tact and diplomacy

Interact in a positive manner with staff, students and parents

Promote good public relations by personal appearance, attitude and conversation

Attend meetings and in-services as required

Any other duties assigned by the Principal/Asst. Principal/Designee

Qualifications

Must have high school diploma or General Education Diploma (GED) proof required

Passage of the civil service test

Successfully completion of a background check

Required Knowledge, Skills And Abilities

Maintain respect at all times for confidential records relating to students and staff. These include but are not limited to: Confidential records, custodial papers, IEP's, birth certificates, grades, medications, health records, court documents, papers, and written communication

Work in a collaborative manner with other office personnel, students, staff and administrators

Interact in a positive and professional manner with staff, students, and parents

Promote good public relations by personal appearance, attitude and conversation

Train, supervise and evaluate student worker performance

Operate office equipment

Work in Microsoft Office

Ability to email and open electronic attachments

Attend meetings, in-services, & training sessions as needed

Communicate ideas effectively both orally and in writing

Effective, active listening skills

Organizational and problem solving skills

Handle multiple tasks in a timely and simultaneous manner

Knowledge of Washington High School and Massillon City Schools policies and guidelines

Equipment Operated

Fax machine

Computer/printer

Calculator

Copier

Typewriter

Laminator

Postage machine

Telephone

Paper Shredder

Hand Held Radio

Additional Working Conditions

Exposure to blood, bodily fluids, tissues and contagious diseases

Interactions among unruly children

Repetitive hand motion, e.g., computer keyboard, typing

Interruption of duties by students, visitors, staff and/or telephone

Requirement to work overtime

Exposure to loud noises

Requirement to travel

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

Ohio Department of Education