Head of Project Management (Construction)

The Preconstruction Manager coordinates key activities within the preconstruction phase of veterinary facility development projects, supporting efforts from early due diligence through permitting, bidding, and transition to construction. This role partners closely with Design Project Managers, Construction Project Managers, Procurement, municipalities, architects, and general contractors to ensure preconstruction tasks are executed efficiently, accurately, and in alignment with project timelines, budgets, and company standards. This position organizes processes, facilitates communication, and supports decision‑making to keep projects moving forward and well‑positioned for construction start, including helping ensure bids are complete, competitive, aligned with project budgets, and supported by construction schedules that meet company expectations.

Coordinate with Design and Construction Project Managers to align preconstruction activities with established project scope, budget and timelines.

Research, document, and track entitlement and permitting requirements, timelines, and associated fees.

Coordinate site‑related due diligence activities, including site visits, environmental testing, and access logistics.

Upon the completion of construction documents, coordinate permit application submission, fee payment, and jurisdictional follow‑up. Coordinate with architects, municipalities, and contractors to secure all required permits.

Distribute all design document revisions and change narrative during preconstruction efforts to bidding or awarded contractors.

Identify, qualify, and support management of General Contractor relationships to ensure alignment with project requirements.

Recommend bidders based on internal strategy, past performance, and market analysis.

Coordinate bidder questions and RFI responses to ensure alignment between design documents and contractor pricing.

Establish construction duration expectations within RFPs and bid documents and manage related schedule assumptions during bidding.

Prepare bid leveling analysis to compare contractor proposals for scope completeness, pricing alignment and key assumptions.

Review and reconcile contractor‑provided schedules, facilitating clarifications and supporting alignment with internal expectations prior to contract execution.

Contract preparation, negotiation of terms and conditions, coordination with legal, and distribution for signatures.

Identify potential risks and support development of mitigation strategies to minimize project delays and cost impacts.

Monitor and report on permitting progress, bid status, risks, and schedules to stakeholders through established governance forum.

Facilitate transition to Construction Project Managers, ensuring complete and accurate handoff of permits, contracts, budgets and schedules.

Bachelor’s degree in Construction Management, Engineering, Architecture, or related field.

A minimum of five years of experience in preconstruction, construction project management, or related commercial construction role, preferably in the veterinary or healthcare facilities.

Strong knowledge of construction practices, building codes, permitting processes, and regulatory requirements.

Demonstrated experience in budgeting, scheduling, bid evaluation, and contractor coordination.

Excellent communication and stakeholder coordination skills, with ability to manage multiple projects and external partners.

Proficiency in Microsoft Suite, project management software, construction management platforms (Procore), documentation management tools (DocuSign, Adobe Acrobat), and scheduling software (Microsoft Project or Smartsheet). Experience with estimating, takeoff, or site documentation tools are a plus.

Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state, or local law. We embrace diversity and are committed to creating an inclusive environment for all employees.

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