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Executive Assistant

Join our Premier Property Management Team. The Executive Assistant in Fargo will provide first-class and comprehensive administrative support to the Executive Leader, as assigned. This role will coordinate day-to-day activities, manage administrative needs, ensure timely flow of information, and facilitate regular and timely communication as instructed. The Executive Assistant will be responsible for anticipating and executing on the demands of the Executive Leader while acting as a gatekeeper to manage schedules, availability, and to protect time.

The Executive Assistant partners with their Executive Leader by gathering and conducting preliminary analysis of information from multiple stakeholders to assist in meeting preparation, as well as to measure and provide progress updates and/or summaries on projects and strategic initiatives. The Executive Assistant will organize and prioritize tasks independently and with discretion, using sound judgement to ensure efficiency. The nature of the work performed requires a thorough knowledge of organizational functions, people, programs, and projects. To be successful in this role, the Executive Assistant demonstrates a high level of interpersonal skills and accommodates working styles and perspectives of diverse individuals across all levels of the organization. They will work in partnership with internal and external stakeholders on various tasks of a sensitive or confidential nature on a regular basis.

This role will be responsible for bringing our vision of creating a better living for our customers and our communities to life. They will focus on delivering exceptional customer service and quality that is the differentiator in ensuring all customers truly feel we are creating a better living for them. The Executive Assistant will take pride in serving others and delivering a caring and professional experience for our residents, our tenants, our client-owners, our investors, and our fellow team members.

Starting pay $25.00 per hour (and more based on relevant experience). This role is located in-office at our Fargo, ND Home Office and is required to work Monday through Friday 8am-5pm.

You embrace change and adapt quickly, seeing shifting priorities as opportunities to learn and grow.

You deliver exceptional experiencesprofessional, responsive, and genuinely committed to helping others succeed.

You take initiative and turn vision into action, moving projects forward without waiting for direction.

Perform expense reconciliation for the designated Executive Leader.

Partnering with their Executive Leader by gathering and conducting preliminary analysis of information from multiple stakeholders to assist in meeting preparation, as well as to measure and provide progress updates and/or summaries on projects and strategic initiatives.

Working in partnership with internal and external stakeholders on various tasks of a sensitive or confidential nature on a regular basis.

Schedule, prioritize, initiate, and provide logistical support for conference, video and in-person internal and external meetings and events.

Provide assistance on projects and initiatives which includes gathering information from multiple internal and external stakeholders. Assist with follow-up on outstanding action items to ensure projects and initiatives stay on track.

Coordinate travel arrangements including car, air, lodging, meal, and meeting logistics.

Act as Project Manager for special projects as assigned by the Executive Leader.

Create goals, processes, and habits to succeed in your personal growth and development.

High School Diploma or GED required.

Minimum 5 years of related work experience in a fast-paced, high-pressured environment, or equivalent combination of education and experience required.

Minimum of 3 years in an Administrative Assistant capacity, reporting to director level or above required.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneNote, SharePoint, etc.), Internet and Social Media platforms (Facebook, Instagram, etc.) Associate degree in Business or Communications field preferred.

The nature of the work performed requires a thorough knowledge of organizational functions, people, programs, and projects.

Enjoy 8 paid holidays each year.

Give back to your community with paid volunteer opportunities.

Access On-Demand Pay, allowing eligible hourly team members to access a portion of earned wages before payday.

Health and Financial Well-Being:

Choose from three medical plan options, including HSA options, along with dental and vision coverage.

Receive company HSA contributions to help offset out-of-pocket expenses.

Build your future with a 401(k) plan that offers up to a 5% company match and immediate vesting.

Feel financially supported with income replacement benefits for qualifying life events, along with voluntary benefit options to help support you and your family.

Get additional support when you need it with access to an Employee Assistance Program (EAP).

Goldmark Property Management is an Equal Opportunity Employer (EEO) dedicated to building an inclusive and diverse workforce.