Temp EA

The Executive Assistant provides complex and extensive administrative and professional support to the Vice President, Student Affairs and Dean of Students and the Assistant Vice President/Dean of Campus Life. This role manages business operations, facilitates workflow, and oversees access to the VP and AVP; develops systems and procedures to support special projects, reports, and presentation materials; and coordinates highly visible meetings and events. The position also supports divisional operations by coordinating scheduling for divisional events and leadership meetings, managing the divisional email account, and ensuring effective communication and information flow across the division. Administrative Management: Assist in the preparation of analysis, reports and presentations to the Board of Trustees and various other internal and external audiences. Serve as point of contact for VP, directing calls and visitors as needed. Manage workflow of special projects.
Communications: Compose and edit correspondence, manage distribution of communication material, research and compile material for meetings, may attend meetings and take and distribute minutes. Serve as ambassador for the VP. Design, write, and distribute email content for bimonthly division newsletter and manage subscriber list.
Data Management : Maintain electronic filing systems.
Compile meeting information and RSVPs and operate as liaison with internal departments to arrange room sites, etc.
Financial Management: Manage department budget(s), order supplies, monitor expenses and prepare expense reports. Reconcile travel and spending for VP and AVP.
May hire, train, track hours, and supervise student, temporary or administrative workers.
Minimum of a Bachelor's degree plus 3+ years of progressively responsible executive support experience OR an Associate's degree plus 5-7 years of progressively responsible executive support/administrative experience.
Advanced mastery of MS Office and prior enterprise-wide systems experience is required.
Experience with Workday Finance and HR Management preferred.
Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams) preferred.
ability to triage and set priorities, perform multiple tasks simultaneously, maintain confidentiality of sensitive and confidential information, meet tight deadlines, and work under pressure.
Dedicated team player with strong customer service orientation.
Travel between campus buildings for meetings is required.
Regular use of a computer keyboard and mouse. Must be flexible to work additional hours as needed.

In alignment with the Massachusetts Pay Transparency Act and our commitment to equity and transparency, we're sharing the salary grade range for this role. The grade range is based on market data and the scope of responsibilities. DIVERSITY STATEMENT
Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.