Head of Programme Management

GME PROGRAM COORDINATOR: Combined Medicine‑Pediatrics Program Responsibilities Acquire knowledge of current rules, regulations, and institutional requirements.

Develop a thorough knowledge of residency databases to enhance residency program and department efficiency. Train personnel in use of such systems as required and annually update the databases.

Participate in the creation, design, and publishing of all recruitment material sent to prospective residents.

Develop a thorough knowledge of and be able to disseminate information regarding the requirements of the AAMC National Resident Ranking Program.

Schedule and manage all recruitment activities.

Organize the annual recruitment of residents within those requirements, and develop a thorough knowledge and use of the ERAS national database and Thalamus for resident recruitment.

Share responsibility for management of the residency program consisting of an approved number of residents through appropriate utilization of resources and delegation of responsibilities.

Provide management assistance to Program Director, other faculty, residents, and other departmental staff by supplying clarification of organizational and departmental policies, standards, operational procedures, and guidelines.

Provide appropriate leadership and guidance in conjunction with the Director for the overall operation of the Residency Program.

Prepare and manage the Program’s budget, including maintenance of financial records, Corporate Card management, travel arrangements, and verification and approval of purchases.

Assist in the management of program operational activities and ensure that educational goals and objectives are defined, disseminated, and met as directed by the academic curriculum.

Represent the department on required hospital/institutional/national committees at the discretion of the Chairman/Vice Chair of Education and/or Residency Program Director.

Participate in the Institutional GME Committee at the discretion of the Residency Program Director.

Manage the evaluation processes of residents, office staff, faculty, and program directly involved with resident education.

Serve as main point of contact and administrator for Association of Pediatric Program Directors (APPD), American Board of Pediatrics (ABP), and American Academy of Pediatrics (AAP).

Design and administer the program's educational curriculum in conjunction with the Program Director, and compile necessary data for continuous quality improvement and accreditation.

Ensure resident education and compliance with national, hospital, departmental and program policies.

Communicate with the Residents and the Department Leadership regarding departmental and program activities.

Annually onboard up to 10 new residents in accordance with Duke and North Carolina Medical Board policies, procedures, and requirements.

Prepare and disseminate to all interested parties departmental and residency program information for departmental meetings and departmental/residency policies on a regular basis; manage the program budget and approve expenses; act as purchasing agent for all materials for the program at the discretion of the Departmental Chairman and Residency Program Director.

Supervise program staff assistant and/or lead program PC as assigned.

Organize team meetings and departmental activities as required.

Collaborate closely with the Internal Medicine (IM) department and IM Program coordinators to ensure continuity of training and ease of transitions within the combined program.

Collaborate with other departments to ensure the continuation of quality resident education.

Interface with the Institutional office of GME and work with the designated Institutional Official.

Attend GME and other departmental meetings.

Develop, maintain, and update standard operating practices and best practices with the residency coordinator team.

Facilitate integration between QGenda and MedHub ensuring compliance with GME requirements; may include assisting with scheduling input.

Perform other similar duties as assigned by Program Director and/or OPE leadership.

Qualifications Bachelor’s degree with analytical, communication, and organizational skills.

Minimum three years of experience, preferably in medical education; knowledge of budgetary and financial processes.

Thorough knowledge of ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program.

Familiarity with ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines.

Continuing education by presenting and attending local, regional, and national meetings.

Equivalent combination of relevant education and/or experience.

Location Durham, NC, US

Salary and Benefits Anticipated Pay Range: USD $59,829.00 to USD $86,700.00. Duke University considers factors such as scope and responsibilities, candidate’s work experience, education/training, and key skills, internal peer equity, and market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs to eligible team members.

Equal Opportunity Employer Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy‑related conditions), sexual orientation, or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: View email address on click.appcast.io; phone: View phone number on click.appcast.io).

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