Administrative Position - Scanning
EMCOR Group
Contracts Administrative Assistant
Shambaugh is looking for a Contracts Administrative Assistant. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts.
Essential Duties & Responsibilities
Work closely with the contracts team to ensure timely and accurate recording of all contracts throughout the various phases
Scan, copy, and mail contracts and keep records as needed on the status of projects
Maintain accurate electronic records of all contracts
Research and retrieve archived documents
Maintain confidentiality
Send emails as needed to internal customers to follow up or acknowledge information that is needed
Request COI's for new Clients and Maintain COI's for existing Clients
Submit Monthly Hours for appropriate Clients
Complete all Owner Client Specific Information - if applicable
Make sure our grades with Clients are B's and above
Get help from appropriate people as needed
Other duties as requested
Qualifications
Proficiency in computer usage and above basic Microsoft Office & Windows skills required
Experience with AS400 a plus
Communication, planning, organizational skills via verbal, written, and electronic mediums
Quality Control skills accuracy and thoroughness
Quantity strong work ethic, able to multi-task and quickly shift priorities
Regular and reliable attendance, including the ability to work extended hours and weekends as required
EMCOR Group
Vacancy posted 2 days ago
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