Senior event producer of management

We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.

Primary Responsibilities Responsible for the logistical management and operational execution of client events and programs, including complex programs for high profile accounts with budgets ranging from $500K-$1M+

Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention

Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted

Manages program changes during pre-planning and on-site, negotiating and up-selling

Responsible for managing the expected gross margin for the event once contracted

Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc.

Ensures deposits for program have been received as contracted and billing is completed

Determines Field Staff work assignments, based on program schedule and staffing needs

Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff

Participates in recruiting and training Field Staff

Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms

Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required

Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence

Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations

Develop and implement new processes or improvements to enhance program operations

Facilitate training and professional development initiatives, including ongoing skills development for Event Producers in collaboration with leadership

Qualifications Bachelor's degree, or equivalent relevant experience

4 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred

Proven ability to lead operations functions and effectively supervise, develop, and mentor Field Staff

Demonstrated success in analyzing and interpreting client requirements, contracts, financial reports, and complex legal documents to mitigate risk and ensure profitability.

Deep market knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners

Must be able to work flexible hours including weekends, evenings and holidays

Medical insurance

Dental insurance

Company-sponsored Life Insurance

Short/Long Term Disability Insurance

Cell Phone Stipend

Holidays

Flexible Spending Accounts

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Event Strategy

Interactive Installations

Themed Events & Décor

Entertainment & Performances

Team Building & CSR

Content & Messaging

Content Design & Production