HR/Payroll Generalist - Compliance and Payroll

Join Aluma Home Care as an onsite Human Resource Specialist supporting recruiting, onboarding, and audit-ready personnel compliance for non-medical home care staffing.

Responsibilities

Recruit qualified non-medical home care aides and administrative personnel via job boards, recruiting platforms, referrals, career fairs, and community partnerships

Review applications and resumes to identify qualified candidates

Conduct phone screenings and schedule in-person or virtual interviews for caregiver and administrative roles

Coordinate hiring decisions with department managers

Extend employment offers and prepare offer letters

Complete onboarding for newly hired caregivers and administrative staff

Collect and verify required pre-employment documentation before employment begins

Coordinate and verify background checks, BCI/FBI screenings, employment eligibility verification (I-9), and other required hiring documentation

Ensure compliance with PASSPORT, MyCare Ohio, Medicaid Managed Care organization requirements, Ohio Department of Aging, Ohio Department of Medicaid, and agency hiring requirements

Maintain complete, accurate, and audit-ready employee personnel files

Coordinate new hire orientation for caregivers and administrative staff

Conduct or facilitate pre-employment training and orientation for non-medical home care aides

Ensure employees complete required competency testing and orientation prior to client assignment

Maintain training records and monitor completion of required annual in-service education

Track employee certifications, annual training deadlines, background check renewals, and required employment documentation

Notify employees and supervisors of upcoming training and credential expiration dates

Coordinate annual in-service education and mandatory continuing education requirements

Maintain employee compliance dashboards and reports

Enter and maintain employee information in the electronic medical record, payroll system, and other agency software

Collaborate with Scheduling and Operations to ensure only compliant caregivers are assigned to client cases

Assist employees with onboarding questions, employment documentation, benefits enrollment, and agency policies

Maintain strict confidentiality of employee records in accordance with HIPAA and employment regulations

Participate in internal audits and regulatory reviews involving personnel records

Assist with employee recognition, retention initiatives, and engagement activities

Support performance evaluation processes and employee corrective action documentation as directed

Maintain knowledge of federal, state, and agency employment regulations

Perform other human resources and administrative duties as assigned

Maintain fully compliant personnel files for all employees; complete caregiver onboarding in a timely manner to meet staffing needs

Ensure all new hires complete orientation and pre-employment requirements prior to providing services

Ensure no employee provides services with expired or incomplete employment requirements

Support successful compliance with Ohio Department of Aging, Ohio Department of Medicaid, PASSPORT, MyCare Ohio, Medicaid Managed Care Organization, and agency audits

Maintain positive candidate and employee experiences throughout hiring and onboarding

Collaborate with Operations, Scheduling, Clinical, and Leadership teams to support agency growth and compliance

Requirements

High school diploma or GED required

Associate's or Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or related field preferred

Minimum 2 years of human resources, recruiting, or healthcare administrative experience

Experience recruiting caregivers, home care staff, or healthcare employees preferred

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