Head of Payroll and Payroll Accounting

The Director of Accounting is responsible for the accounting functions of general ledger maintenance, revenue recognition, budget preparation, analysis and variance reporting and works alongside the Chief Financial Officer (CFO) to coordinate and complete all CIS-SA audits. The Director of Accounting is responsible for direct supervision of Accounts Payable and Payroll personnel and function.

Revenue, Accounts Receivable, Accounts Payable and Payroll

Manage grant contracts, reimbursement requirements, and comprehensive files that support grant billings and other recordkeeping required

Manage school district service delivery contracts and billings, to ensure that all partners are invoiced timely according to Service Delivery Agreement (SDA) contract terms

Work directly with Development to ensure all invoices for training and other fundraising pledges are prepared in a timely manner

Reconcile assets, liabilities, revenues and expense accounts monthly, quarterly and / or annually

Maintain fixed asset and depreciation records for the organization, including release of restricted net assets

Prepare monthly bank reconciliations for all accounts

Oversee the Accounts Payable function ensuring vendors are paid accurately and timely

Oversee the Payroll function ensuring staff are paid accurately

Oversee the reconciliation of vendor payments monthly to ensure appropriate charges

Ensure financial data is entered accurately and in accordance with specific grant or contract requirements and in accordance with Generally Accepted Accounting Principals (GAAP) standards and regulatory requirements

Financial Accounting and Reporting

Ensure all general ledger accounts are accurate to support in month, quarter and year end close process

Ensure all accounts, ledgers, and reporting systems are in compliance with appropriate GAAP standards and regulatory requirements

Coordinate reports and staff input toward annual and programmatic audits, not to exclude benefit audits such as 403B, etc.

Prepare account reconciliations and supporting schedules in preparation for the organization’s annual audit

Budgeting and Account Analysis

Prepare and maintain all grant, SDA and subsidiary trackers

Coordinate the annual budget process in conjunction with the Chief Financial Officer

Responsible for creating and updating site and departmental budget trackers, including distribution to department heads, directors and / or managers.

Provides direction to Accounting staff.

Provides continuous coaching, professional development, and performance management for staff

May be responsible for initiating written and / or verbal communication related to accounting functionality and support to CIS-SA in collaboration with the CFO and CEO

Hire, supervise, coach, train and evaluate job performance of direct report staff

Maintain a cooperative working relationship with field staff and all central office department staff

May be responsible for initiating and responding to written and / or verbal communication regarding grant and school district contracts and billings in collaboration CFO and CEO

Support CFO in ensuring strong fiscal support to grant CIS-SA field staff and fellow support departments

This is a full-time position. Days and hours of work generally are Monday through Friday, 8:00 a.m. Employees may be required to adjust daily work hours based on location/site (i.e., and changes in work hours for summer, June-August (i.e., This position on occasion requires long hours and weekend work.

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Community In Schools Equal Opportunity Statement

COMMUNITIES IN SCHOOLS DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, GENDER, RELIGION, NATIONAL ORGIN, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY LOCAL, STATE, OR FEDERAL LAW.

Bachelor’s Degree in Business Administration with a concentration in Accounting, Finance or a related field.

5 years of accounting and finance experience

Knowledge of applicable Office of Management and Budget (OMB) accounting-related Circulars and generally accepted accounting principles applicable to non-profits

Proficiency in the use of computers for fund accounting software and Microsoft office products.

Ability to set priorities and work with minimal supervision.

Masters preferred in Accounting, Finance and/or MBA.