Virtual EA

Exciting Remote Opportunity! We're Hiring an Executive Assistant!

Are you an experienced, proactive Executive Assistant with strong organizational foresight, AI fluency, and independent problem-solving skills? We are seeking a full-time Executive Assistant (LATAM preferred, South Africa) to serve as a trusted operational partner to the Executive Director of an innovative, globally distributed healthcare and wellness technology company!

Executive Assistant

Job Status: Full Time

Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Central Time)

Target Start Date: Within 2 Weeks

Our client is a growing wellness technology company focused on helping people live healthier, more comfortable lives through innovative products and thoughtful design. With a globally distributed team spanning the United States, the Philippines, Latin America, India, and Europe, they bring together diverse perspectives in a fast-moving, collaborative environment that values initiative, continuous improvement, and open communication.

Working directly with the Executive Director, you will serve as a trusted operational partner bringing structure and organization to a dynamic environment. Calendar & Inbox Management: Own the Executive Director's calendar and inbox—prioritizing, triaging, and drafting responses on the executive's behalf.

Operations & Priority Tracking: Build, maintain, and update SOPs and playbooks for the executive assistant function and assist with internal process documentation across other roles.

Utilize Claude and modern AI tools as a proactive thinking partner to solve problems, draft materials, build dashboards, and streamline workflows.

Personal Admin & Vendor Coordination: Handle personal administrative support with utmost discretion, and manage vendor communications and payment-related workflows within secure protocols.

Hands‑on experience using AI tools (specifically Claude) as an everyday working thinking partner to create materials, refine processes, and build automated workflows.

Confidentiality & Discretion: Proven track record of handling sensitive personal and corporate information with sound judgment.

Process & Documentation Skills: Strong experience building or maintaining SOPs, playbooks, and documentation systems from scratch.

Excellent written and verbal English communication; Google Workspace (Docs, Sheets, Slides, Drive, Gmail)

Project Management & Tasks: Security & Docs: 1Password, Notion, Dropbox