Flex Part Time EA
RedHill Realty Investors
Location: Rancho Santa Fe
Schedule: 1215 hours per week
Compensation: Hourly, based on experience
Reports Directly To: CEO
About the Role We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO across both professional and personal operations. This role requires someone who can anticipate needs, manage competing priorities, communicate professionally, and operate with a high level of discretion and efficiency.
The ideal candidate is resourceful, responsive, tech-savvy, and comfortable working in a fast-paced environment with frequent communication and check-ins throughout the week.
Key ResponsibilitiesExecutive & Administrative Support Manage and prioritize incoming emails and communications
Assist with calendar management and meeting scheduling
Coordinate and organize appointments, calls, and follow-ups
Financial & Operational Assistance Assist with personal and business financial organization
Track expenses, invoices, and payments
Coordinate with vendors, contractors, and service providers
Help maintain organized digital files and records
Household & Personal Assistance Coordinate household vendors, maintenance appointments, and service scheduling
Assist with errands, logistics, and ongoing household projects
Research and provide recommendations for services, reservations, and purchases
Travel Planning & Coordination Arrange domestic and international travel
Book airfare, hotels, transportation, and dining reservations
Create organized travel itineraries and provide destination recommendations
Coordinate travel logistics and last-minute changes as needed
Qualifications Previous experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator preferred
Exceptional organizational and communication skills
Strong attention to detail and ability to multitask
Professional, trustworthy, and highly discreet
Proficiency with Microsoft Outlook, Excel, Word, and other standard business software
Comfortable managing calendars, spreadsheets, email correspondence, and digital filing systems
Ability to work independently and problem-solve efficiently
Flexible availability for ongoing communication throughout the week
Compensation Hourly pay, dependent on experience and qualifications
Flexible schedule with opportunity for long-term growth and increased responsibilities RedHill Realty Investors
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