Head of Programme Management

Oxford BioTherapeutics (OBT) is a clinical‑stage biotechnology company developing antibody therapeutics for the treatment of cancer. Our OGAP® platform is the world's largest, cancer specific, membrane protein library, directly measuring plasma membrane protein expression in patient tumors. OGAP is used to identify novel, highly tumor specific antigens for novel first‑in‑class ADC, Bispecific T‑cell Engager (BITE®) and Chimeric Antigen Receptor (CAR) targets. Our lead asset, OBT076, is an Antibody Drug Conjugate (ADC) in Phase 1b clinical development. Our clinical and pre‑clinical pipeline of novel biologics is balanced between internal programs, focused on ADCs and checkpoint regulators, and externally partnered programs with key innovators in oncology such as Roche, GSK and BMS.

Our OGAP® platform is the world's largest, cancer specific, membrane protein library, directly measuring plasma membrane protein expression in patient tumors. OGAP is used to identify novel, highly tumor specific antigens for novel first‑in‑class ADC, Bispecific T‑cell Engager (BITE®) and Chimeric Antigen Receptor (CAR) targets. Our lead asset, OBT076, is an Antibody Drug Conjugate (ADC) in Phase 1b clinical development. Our clinical and pre‑clinical pipeline of novel biologics is balanced between internal programs, focused on ADCs and checkpoint regulators, and externally partnered programs with key innovators in oncology such as Roche, GSK and BMS.

The Preclinical Program Coordinator will support the Program Office in the coordinated delivery of OBT’s preclinical programs by helping maintain high‑quality program documentation, compliance records, meeting outputs, workplan tracking, and audit preparation. This role is intended to provide structured operational and administrative support to Program Managers and scientific teams.

The role will help ensure that program‑related information is complete, well organised, traceable, and accessible to authorised stakeholders. Working closely with Program Managers, the Data Manager, Team Leads, and scientific contributors, the Preclinical Program Coordinator will support routine coordination activities, document control, action tracking, meeting preparation, and audit readiness across preclinical programs.

A key part of the role will be to support the Data Manager and Program Managers with auditing and quality checks of program‑related materials, WorkPlans, reports, meeting records, and associated documentation, helping ensure that internal procedures, study plans, collaborator requirements, and data management expectations are followed consistently.

Program Office Coordination and Documentation Support

Support the Program Office with day‑to‑day coordination of preclinical program activities, documentation, records, and follow‑up actions.

Coordinate the collection, formatting, and filing of program‑related documentation to ensure records are complete, consistent, and stored in the appropriate program locations.

Help maintain program‑specific SharePoint, Teams, or equivalent systems in line with internal data management and document control expectations.

Support consistent use of document naming conventions, metadata, document status fields, and program identifiers across program records.

Assist with coordination of information flow between Program Managers, scientific teams, Data Management, Operations, Quality, and other stakeholders.

Compliance, Audit, And Quality Support

Support the Data Manager and Program Managers in planning, preparing, and documenting routine audits of program‑related WorkPlans, materials, reagents, and associated records.

Assist with retrieval, organization, and preparation of audit data from relevant systems, including WorkPlan exports, material reports, audit forms, and supporting documentation.

Help verify that program‑related records are complete, clearly documented, appropriately filed, and aligned with relevant internal procedures and program study plans.

Support Data Management with program‑specific WorkPlan audits and Biological Materials and Reagents audits activities

Support Program and Data Management with maintaining audit trackers, findings logs, action follow‑up records, and supporting documentation

Help coordinate follow‑up on audit findings, including tracking responses, evidence of completion, and closure status.

Support preparation of audit reports and audit closure documentation, ensuring appropriate sign‑off, filing, metadata, and completion status are maintained.

Escalate documentation gaps, overdue actions, or potential compliance concerns to the relevant Program Manager, Data Manager, or Team Lead in a timely and constructive manner.

Support implementation of process improvements arising from audits, lessons learned, and Program Office continuous improvement activities.

Assist with maintaining awareness of relevant SOPs, policies, templates, and program‑specific requirements among team members, where appropriate.

Coordinate scheduling, agenda preparation, document collation, and minute‑taking for selected preclinical program meetings.

Capture clear minutes, decisions, risks, dependencies, and action items from meetings, ensuring owners and due dates are recorded where appropriate.

Support Program Managers in maintaining structured trackers for program actions, deliverables, milestones, documentation status, audit status, and follow‑up activities.

Help monitor progress against defined program activities and highlight delays, missing information, or required follow‑up to the relevant Program Manager.

Support coordination of internal scientific inputs required for program documentation, reports, reviews, and partner‑facing materials.

Provide administrative and coordination support for vendor, CRO, or collaborator‑related documentation where needed, without acting as the primary owner of external relationships or contractual commitments.

Help ensure that program records are inspection‑ready, easy to navigate, and appropriately maintained for future reference

This role supports Program Managers and the Program Office but does not replace the responsibilities of a Program Manager.

The role is not expected to own program strategy, budget management, portfolio prioritisation, contractual decision‑making, external alliance leadership, or final scientific/program decisions.

The role is expected to provide reliable coordination, follow‑up, documentation, and audit support to enable Program Managers, Data Managers, and scientific teams to deliver programs efficiently and compliantly.

Bachelor’s degree in a scientific, life sciences, project coordination, business administration, or related discipline; 2+ years of experience in supporting programs, projects, research operations, laboratory operations, or administrative functions within a biotechnology, pharmaceutical, life sciences, or related environment.

Excellent attention to detail and a strong commitment to documentation quality, data integrity, and consistent ways of working.

Stong written and verbal communication skills with the ability to collaborate effectively across cross‑functional teams specifically with Program Managers, Data Managers, scientific staff, Team Leads, Operations, Quality, and external‑facing teams.

Familiarity with WorkPlans, Electronic Lab Notebooks, SharePoint, Teams, Smartsheet, Asana, or similar project/document management systems is desirable.

Working knowledge of SOPs, policies, audit trails, metadata, document status, version control, and controlled document environments is desirable.

Comfortable working in a fast‑paced, cross‑functional environment where priorities may shift and multiple programs require support.

Working knowledge of quality management principles, including QMS, SOP lifecycle management, deviation management, and CAPA processes

Exposure to contract‑driven or partner‑specific quality and compliance requirements is highly desirable

Medical, dental and vision insurance

FSA – Healthcare and dependent care (Flexible Spending Account)

STD, LTD, Basic Life and AD&D Insurance, Supplemental Life and AD&D Insurance

11 holidays

Employee Referral Bonus Program

Annual training budget for professional development

Annual bonus program

New hire stock options

OBT is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status, and veteran status.