Administrative Professional (part-time or full-time)

Position Title: Administrative Assistant

Division: Academic Affairs

Department: NEMAC

Position Number: 000138

Full-Time/Part-Time/Intermittent: Part-Time (20-29 hours/week)

Salary: $21.10 hourly

Posting Number: T0201

Position Summary
This position serves as the primary administrative assistant for the National Environmental Mapping and Applications Center (NEMAC) and the STEAM Studio. The employee in this position provides administrative assistance to the Directors of these two departments in a shared administrative role.

Duties include:

Ordering of supplies, deposits, budget management, purchase orders, and check requests (Bulldog Buyways)

Travel requests and reimbursements

Manage reconciliation for STEAM and NEMAC staff purchases (P-card, t-card, wex reconciliation)

Monitor generic STEAM and NEMAC email account and Google Forms (e.g. lumber requests)

Updating NEMAC and STEAM social media and website

Minimum Education, Experience, and Skills
This position requires a flexible person who can meet the needs of two different departments with various missions and support needs.

A Bachelor’s Degree and 1-2 years of administrative and office management experience, an Associate’s degree and 3-5 years of administrative and office management experience, or a high school diploma and 5 years or more of administrative and office management experience is preferred.

Experience with various office technologies such as Google Suite, especially Google Sheets, Calendar, and Drive; Microsoft Office, Zoom and website maintenance.

Strong written and verbal communication skills for internal communication with Center teams and University staff and faculty as well as Center external partners and customers.

Experience invoicing, budget and fund management.

Previous experience with the Banner system and Chrome River is preferred.

Strong ability to multi-task, and a high degree of accuracy in maintaining files and information.

Experience working in a higher education environment would be a plus.

Preferred Education, Experience, and Skills

Promotion of departmental information and events, including supporting event planning, social media campaigns, marketing, or news releases.

Website maintenance, which may be heavier in this position due to the various programmatic support.

Knowledge, Skills, and Abilities
Knowledge

Office administration and management principles and practices

Budget, fund management, and invoicing processes

Higher education organizational structures and operations (preferred)

Records and file management systems and best practices

Banner student/administrative information system and Chrome River expense management (preferred)

Skills

Proficiency in Google Suite — particularly Sheets, Calendar, and Drive

Proficiency in Microsoft Office (Word, Excel, etc.)

Zoom and virtual meeting platform operation

Website maintenance and basic content management

Strong written communication for diverse audiences (internal staff/faculty and external partners)

Strong verbal communication and interpersonal skills

Accurate data entry, file maintenance, and record-keeping

Abilities

Multi-task effectively across two departments with differing missions and priorities

Adapt to shifting demands and a flexible work environment

Maintain a high degree of accuracy under varying workloads

Communicate professionally with a wide range of stakeholders — from university leadership to external customers

Manage budgets and financial processes with attention to detail

Work independently and exercise sound judgment with minimal supervision

Support administrative needs across different organizational cultures simultaneously

Work Schedule and Hours

Part-time

2 months (June 15-August 15)

M-F, 8am-5pm

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