Associate Event Producer (Temporary)

Position Purpose: As a member of the Event Producing Team, the Associate Producer is the person behind the curtain, pivotal to the Lead Producer and project team, keeping the team aligned with the project milestones and tracking of deliverables amongst the team.

This Associate Producer role will join the team within TAIT that specializes in working with high-end and high-touch Corporate Clients on their Live Events. Typical projects will include Summits, Award Ceremonies, Launches, Conferences, and Employee Events.

Essential Responsibilities & Accountabilities
AP's perform project administrative duties inclusive of meeting notes, client presentation decks, tracking of expenses and vendors. They also help create and manage schedules, matrix’s and data input of budgetary elements. Associate producers help keep the team on track with the producer or executive producer, aligning on all task assignments and deadlines.

General responsibilities include, but are not limited to:

Provide administrative support to the assigned project lead and project team.

Maintain calendars and production schedules.

Give input to project budget & project reconciliation

Schedule internal and external meetings as directed by the project team.

Take accurate and complete written meeting notes.

Proven communication and presentation skills: written, verbal, and numerical. Including knowing when to ask for help or direction and initiating that communication.

Ability to multitask in a creative open office environment.

Detail-oriented, adaptable, and able to meet stringent deadlines with a “do what it takes” attitude.

Ability to prioritize work assignments and focus on the most critical tasks or know when to ask what to prioritize.

Ability to work independently and as a team player.

Ability to use common sense and sound judgment to complete assignments in a timely manner.

Organize and manage decks, purchase requisitions, expense reports and submit proper documentation as directed.

Coordinate with internal resources (Creative, Technical, Producing and Production) to ensure that all work is completed efficiently and on schedule.

Ensure delivery and distribution of project-related documents, information, and materials as directed.

Conduct project-related research

Perform assigned duties according to the policies and expectations prescribed by the company. To perform this position successfully, each essential responsibility/ accountability must be fulfilled satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.

Other duties may be assigned to meet business needs.

Competencies:

Organization and Planning

Plans, organizes, schedules and budgets in an efficient, productive manner. Focuses on key priorities.

Transferability within department / across departments

Ability to perform other tasks / roles beyond current position within the department depth or other departments across the organization breadth

Teamwork

Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship.

Fosters a team-oriented working environment.

Creativity/Innovation

Generates new and innovative approaches to problems.

Communication

Communicates openly.

Speaks and writes clearly and articulately without being overly verbose or talkative.

Maintains this standard in all forms of written communication, including email.

Work Ethic

Possesses a strong willingness to work hard and sometimes long hours to get the job done. Has a track record of working hard.

Exhibits passion and excitement over work. Has a “can-do” attitude. Demonstrate passion for the role and his/her/their contribution to the company and customer success.

Requirements:

HS Diploma/ GED, plus 3+ years experience in Entertainment Industry or Project Management

OR Bachelors Degree in Business Management, Construction Management, Liberal Arts - Theater Design/Technology or a related field, plus 2+ years’ experience in Entertainment Industry or Project Management.

1+ years in client management experience in successfully delivering production solutions, preferably in a global client-service organization at this level of responsibility

Able to use / learn proprietary budget accounting system, such as MS Outlook, Word, Excel, PowerPoint, Keynote, AirTable, Sharepoint, Slack, Asana,Zoom, Teams, Concur

Knowledge in live event entertainment related architectural, project management, organizational, and production, fabrication and construction practices.

Possesses aesthetic sensibilities and storytelling skills to support the creative process and to facilitate positive and productive communication between all disciplines.

Working Conditions and Physical Effort

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to frequently walk, bend, climb, push, pull, twist, squat, stoop, and kneel each day. Specific requirements are:

Must be able to stand for extended periods of time

Must be able to lift or move

Must be able to carry

Must be able to pull or push

Work Conditions of the Role Are

Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises

Work environment involves some exposure to hazards or physical risks which require following basic safety precautions

Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes: safety glasses, reflective vest, steel-toed shoes, and other PPE as required by the location.

Salary: $75,000 - $83,000 commensurate with experience

TAIT Benefits:

Competitive medical, dental, and vision insurance plans

Health Savings Account (HSA) with employer contributions (HDHP plans)

Flexible Spending Accounts (Medical & Dependent Care)

Employer-paid life insurance with optional supplemental coverage

Employer-paid Short-term with optional long-term disability insurance

401(k) retirement plan with company match

Paid parental leave

Employee Assistance Program (EAP)

Wellness stipends

Voluntary benefits (e.g., accident, critical illness)

Paid vacation and 12 holidays

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