Construction - EA

Executive Assistant (Req #: 626)

Salary Interval: Hourly - Full Time

a subsidiary of Lyles Construction Group, we take pride in our employee and client‑centric culture. Our employees and customers are at the forefront of everything we do and how we operate our business. Safety is our top priority, and we work hard to ensure everyone goes home to their loved ones each day.

We are looking for ambitious individuals to join our team, who are passionate about their performance and who will continue to execute and believe in our core values of:

Teamwork: We recognize our primary asset is our people. Mutual respect provides the foundation for our success.

Integrity: Our work is performed with high standards of service, quality, and integrity and because of this, we have had the privilege to lead some of the most innovative projects in California.

Commitment: We understand that lasting relationships are the lifeline of our business, so we pay personal attention to our clients by focusing on them as collaborative partners.

If you are looking for a company that will value you and provide you with great employee benefits, training and development opportunities, career growth and the opportunity to be a part of something bigger, then W. The Executive Assistant provides high‑level strategic and administrative support to the CEO and executive team. This position operates as a trusted extension of the CEO’s office, ensuring effective executive operations, clear communication, and consistent follow‑through on organizational priorities. The Executive Assistant partners across all departments—including Operations, Pre‑construction/Estimating, Project Management, Field Supervision, Safety, Finance/Accounting, HR, Equipment, and Business Development—to support coordination, reporting, and leadership rhythm while maintaining strict confidentiality and discretion.

Prepare agendas, briefing materials, project summaries, key metrics, and talking points for executive meetings.

Draft, edit, and finalize executive communications including emails, memoranda, presentations, letters, and announcements.

Assist in compiling executive‑level reports and dashboards, including project status updates, staffing needs, safety metrics, financial summaries, backlog reports, bid pipeline updates, and risk items.

Maintain awareness of major project milestones including awards, notices to proceed, subcontract awards, major work phases, and project turnover dates.

Plan and coordinate executive meetings, including leadership staff meetings, project reviews, safety/quality reviews, and strategic planning sessions.

Prepare and distribute pre‑reads and meeting materials in advance.

Ensure meeting outcomes are documented and communicated appropriately.

Organize and maintain executive files, project documentation, and sensitive materials using consistent naming and version control practices.

Support preparation, routing, and tracking of executive‑level documents such as contracts, change directives, NDAs, vendor agreements, and internal approvals.

Maintain strict confidentiality regarding personnel matters, financial information, client negotiations, and project‑sensitive issues.

Serve as a professional point of contact for internal leaders, clients, vendors, partners, and community stakeholders.

Support executive‑level events, including client functions, industry association activities, and internal leadership meetings.

Coordinate travel arrangements, expense reporting, and reimbursements; Support executive office procurement needs and special projects as assigned.

Maintain professionalism and composure during high activity project phases.

5+ years of executive administrative support experience (construction, engineering, contracting, or similar environment strongly preferred).

Demonstrated ability to handle highly confidential information with integrity and maturity.

Strong organizational skills with the ability to manage multiple priorities, shifting deadlines, and complex stakeholder schedules.

capable of producing executive‑ready documents.

High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and document management tools (SharePoint or similar).

Experience supporting executives in heavy civil, water/wastewater, industrial, or commercial construction.

RFIs, submittals, change orders, pay applications, schedules, bid calendars, procurement logs).

Understanding of jobsite culture, safety expectations, and field‑to‑office communication dynamics.

Certificates, Licenses, Registrations

The Company is an affirmative action and equal opportunity employer/veterans/disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity posters: if you’d like to view a copy of the company’s affirmative action plan or policy statement, please email View email address on click.appcast.io you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail View email address on click.appcast.io email and phone number is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

Agencies must receive advance written approval from the Company’s recruiting representative before submitting resumes, and only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Agency agreements must be in writing and signed by the Human Resources Representative or their designee; Equal employment opportunity, including veterans and individuals with disabilities.