Receptionist-Administrative Position- Part Time

Front Desk/Administrative Assistant Location: Austin, TX 78759 Duration: 05 Months Shift: M-F 1:00 PM 6:00 PM (Part Time)

Job Summary: We are seeking a professional and friendly Receptionist to serve as the first point of contact for our organization. The Receptionist will greet visitors, answer incoming calls, manage appointments, and provide administrative support to ensure efficient office operations.

Key Responsibilities:

Greet and welcome visitors in a courteous and professional manner

Check visitors in and out using the eWelcome system, provide badges

Mail badges to new hires or remote employees, send a weekly badge report to our Security manager

Manage incoming deliveries and notify the recipients

Answer, screen, and direct incoming phone calls

Maintain visitor logs and issue visitor passes when required

Handle incoming and outgoing mail and deliveries

Perform basic administrative duties such as filing, data entry, and document preparation

Maintain office supplies inventory and place orders when necessary

Provide general support to staff and management

Ensure the reception area is tidy and presentable at all times

Check mail (sort, scan or send to offsite recipients, etc.) create Fedex labels for employees as needed

Support meetings (lunch order, dinner reservations for out-of-town guests/employees or onsite meetings)

Update the Austin employees email distribution list

Check onsite conference rooms daily in case of double bookings

Report on facilities issues using the ticket system service (CBRE)

Qualifications:

High school diploma or equivalent (Associate degree is a plus)

Proven experience as a receptionist, front desk representative, or similar role

Proficiency in Microsoft Office (Word, Excel, Outlook)

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Professional appearance and attitude

Ability to handle sensitive information with confidentiality

Strong customer service skills

Preferred Qualifications:

Experience with multi-line phone systems

Familiarity with scheduling software

Multilingual abilities