Service Administrative Professional

11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, and Professional Development Opportunities.

Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

The Police Department Administrative Assistant provides critical support to the Assistant Chief by managing complex administrative operations and ensuring efficient workflow within the executive office. This role oversees scheduling, coordinates interdepartmental and external communications, and prepares sensitive reports and briefing materials with accuracy and discretion. The assistant serves as a professional liaison between leadership and departmental units, maintaining effective communication and supporting strategic initiatives. They manage confidential records, assist with budget and procurement tasks, organize executive meetings and events, and handle travel and logistical arrangements. Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field

Four (4) years of clerical and administrative experience

Higher levels of clerical experience as it relates to this vacancy

Intermediate proficient in Microsoft office suite (Outlook, Word, Excel)

Experience with sworn civil service and the ability to communicate effectively with all levels of an organization coupled with the ability to maintain a strict level of confidentiality at all times

The Administrative Assistant Job Responsibilities Include

Assist with researching, data tracking, reporting, and monitoring the status and flow of internal processes

Respond to and resolve inquiries from internal customers and citizens or direct them to the appropriate personnel

Perform a wide variety of clerical, fiscal, and administrative tasks to support staff and management personnel in the assigned area of responsibility

Provides administrative assistance to staff by preparing documents, scheduling meetings, and screening clients and phone calls. Maintains appointment calendars, preparing travel documents, employee travel reimbursement requests and conference registration

Serves as a liaison between the Department and external agencies or stakeholders, assisting with meeting scheduling and communications

Participates in special projects, providing input as needed

Final candidates selected for hire in the Police Department will be subject to a fingerprint/criminal history background check and polygraph examination. Applicants must not have used marijuana during the previous two (2) years, nor illegally used any controlled substances within the last five (5) years. Criminal Justice Information Systems (CJIS) Background Check Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class

It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Employees are paid by direct deposit only.

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