Foodservice Secretary

Secretary
Provides high-level administrative and clerical support to the Food and Nutrition Services (FNS) department. Serves as a central coordinator for department records, data entry, inventory reconciliation, and reporting, ensuring accuracy, timeliness in line with District and IDOE requirements.
Essential duties and responsibilities include:

Running district-wide inventory reports and entering data into the Inventory Reconciliation Document.
Maintaining the Operations Admin Team commons, ensuring daily and weekly recap documents from Chefs, Supervisors, and Assistant Directors are properly filed and retained.
Preparing, formatting, and distributing department correspondence, agendas, meeting minutes, and routine reports on behalf of the FNS Director.
Coordinating purchasing paperwork, invoices, vendor documentation, and reconciling receipts against orders.
Supporting audit readiness by organizing production records, compliance logs, and program documentation for federal, state, and District reviews.
Responding to inquiries from schools, parents, and vendors in a professional, customer-focused manner; routing issues to the appropriate Supervisors, Managers, and the Director.
Performing other duties as assigned by the FNS Director.
Education and experience: High school diploma or equivalent required; associate's degree or higher preferred. Three (3) or more years of administrative experience, preferably in a school district, food service, or similar operations environment. Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and comfort with inventory, POS, and menu/production software. Strong organizational skills, attention to detail, discretion with confidential information, and the ability to manage competing priorities.
Knowledge and abilities include:

Regularly required to speak and hear.
Required to have dexterity of hands and fingers.
Required to sit or stand for extended periods of time.
Occasionally required to bend at the waist, kneel or crouch.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Seated or walking at will, and must be able to push, pull, lift, and carry up to 40 pounds.