FULL-TIME ADMINISTRATIVE PROFESSIONAL

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

Ranked among the top neurology departments in the country by the National Institutes of Health, the UC Irvine Health School of Medicine's Department of Neurology is committed to advancing clinical care, education and research to help patients with diverse neurological conditions. The department's 60+ full-time teaching faculty members are highly-experienced clinicians who are devoted to training the next generation of neurologists.

Position works in a team environment where administrative staff is responsible for supporting personnel related processes and Department administrator. This includes supporting Department Administration, and personnel in researching and filing documentation, and/ or assisting the academic and human resources area in completing paperwork, gathering information, etc. The position assists in prioritizing, efficiently processing, and tracking administrative issues to ensure deadlines are met and tasks completed appropriately for the Department.

A broad range of administrative responsibilities which include: direct support to Department administrator and Personnel Team.

The admin assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.

Demonstrated skill in English grammar and syntax sufficient to evaluate written materials and correct errors

Demonstrated ability to take initiative, learn quickly, and provide dependable administrative support with minimal supervision.

Thorough understanding of office procedures

Skill to function in a team environment by establishing and maintaining cooperative work relationships with faculty, staff, and administrators

Excellent interpersonal and customer service skills

Excellent communications skills with demonstrated ability to write correspondence, policies, and analytical reports

Working knowledge of business document formats; letters, memos, advertisements, grant applications etc

Excellent Computer Skills including knowledge of Microsoft Word, Excel and Power Point

Ability to retrieve documents from various clinic sites

Experience with administrative procedures including: word processing, spreadsheet and database applications, calendar management, and customer service.

Preferred Previous experience providing administrative support to senior management

Flexible schedule to accommodate overtime due to special projects, conferences, time differences; Special Conditions May require travel between various offices and clinics in Orange and Irvine campuses.

May require some evening hours and/ or overtime.

These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

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Closing Statement The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request.