Part-Time Head of Operations

Administrative Operations Manager 1
Administrative Operations
Full time
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.
As part of a team of Fiscal and HR staff, the Operations Manager provides fiscal, transactional and management support for multiple departments with Educational Outreach & Student Services (EOSS). The Operations Manager is responsible for a wide range of duties which include, but are not limited to, accounting, purchasing, grant management, data analysis, planning, and developing internal procedures. Duties will also include purchasing card management, an in-depth knowledge of fiscal policy, building and creating reports from various databases and software programs, and acting as a resource for EOSS department fiscal staff. These functions include assisting accounting, position funding, strategic planning, inventory control, internal procedures and other functions that have been designated.
Low-cost health, dental, vision, and life insurance benefits available on day one.
Retirement program designed to promote long-term savings and provide income upon retirement.
Disability and leave program for income protection.
Employee assistance for free and confidential behavioral health services.
ASU Discounts to sports/events along with discounts with ASU partnerships
This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00am to 5:00pm.
Audit / Reconciliation Accuracy (70%)
Ensure monthly account and PCard reconciliations
Review line items for accuracy/compliance/backup and provide approvals
Handle reconciliation issues, queries, and escalations
Run outstanding encumbrances report, match exception report, travel dashboard, RFF dashboard and PCD report weekly; Operations Management (20%)
Monitor BOS queues and approve initial purchase transactions- review/approve for compliance and backup (adjustments reviewed and approved by BOM) in Workday
Review/Approve operational expenses in Workday
Review/Approve PCD's in Workday for compliance and backup
Review/Approve Scholarships; Review computer user list annually (as requested)
Supervision of Operations Specialists (10%) •
Provide supervision, coaching, workload guidance, and performance oversight
Ensure staff performance duties with accuracy, efficiency, and policy compliance
Attend assigned unit leadership team meetings
Demonstrated knowledge of fiscal policies and procedures and overall fiscal administration
Experience with processing financial transactions
Knowledge of financial and payroll reconciliation processes
Experience in managing multiple accounts
Demonstrated knowledge of fund accounting and purchasing policy
Experience with processing purchases through Workday adhering to ASU policy with certain thresholds
Advance knowledge of excel specifically processing completed formulas and pivot tables
Use computers effectively - including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
Use critical thinking to make decisions and/or analyze data
Communicate effectively both orally and in writing
Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, new student experiences for students and families, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, Student Rights and Responsibilities, University Housing, Health Services, Counseling Services, Student Accessibility and Inclusive Learning Services, the Unions and Centers, TRIO programs, Sun Devil Fitness & Wellness, Student Government, Student Media, Career and Professional Development Services, Access ASU and others.
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
To be considered, your application must include all of the following attachments:
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
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ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.