Head of Accounting - Banking

The Texas State Historical Association (TSHA), founded in 1897 as a private nonprofit educational organization, is widely recognized as one of the nation’s most dynamic regional history organizations. Supported by more than a century of scholarship and educational programs, TSHA’s mission is to advance appreciation, understanding, and teaching of Texas history through research, writing, and publication. Its flagship resources include the online Handbook of Texas, offering more than 28,000 free, searchable entries, and the award-winning Southwestern Historical Quarterly, in continuous publication since 1897. TSHA Press publishes a wide range of acclaimed books on Texas history, while programs such as educator workshops, the Webb Society, Junior Historians, and Texas History Day engage learners of all ages. The Director of Accounting is responsible for performing a variety of general accounting duties governed by GAAP for nonprofit entities.This position records day-to-day financial activity, month-end entries, budgets, and collaborates with our development staff on grant preparation and reports. with our development staff on grant preparation and reports.

Preparing the Association’s annual budget and presenting project budgets for grant purposes. Monitoring and presenting the monthly financial statements to the Executive Director and the finance committee.

Post grants to QB.

Manage grant restrictions and the schedule of net assets.

Import membership payments from Wild Apricot into QB and post deposits to cash.

Import book, map, merchandise and other sales from Legacy of Texas into QB.Match with deposits from Stripe.

Maintain with the office manager a deposit log.

Reconcile bank accounts, including Checking, Money Markets, and Endowment;

Produce monthly financial statements, including a budget to actual comparison.

Compute and file a monthly sales tax return.

Process semimonthly payroll and 401k and HSA payments.Record payroll in QBO.

Maintain fixed asset schedule.

Review all credit card payments and receipts in bill.com.Maintain grant balances for temporary restricted assets.

Fiscal year-end inventory physical count and reconciliation

In-kind calculations for salaries and facilities.

Net asset rollover.

Maintain the Associations permanent records.

Maintain the banking relationship.

Annual audit prep and working with outside CPA firm to produce audit and 990 tax return.

Work with 401(k) administrator on preparation and approval of annual 5500 tax return.

Bachelor’s degree in Accounting or Finance required.

A minimum of three (3) years’ experience with nonprofit accounting is required;

Experience with working with systems like QuickBooks Online, membership systems, and retail systems is highly preferred

Benefits to include vacation and sick leave, generous holiday schedule, 401(k) matching program, generous contribution to health, dental, and vision policies.

This is a full-time, exempt position; hours are between 8:00 AM-5:00 PM, Monday through Friday with some weekend duty and travel.Some office time IS required each week.