Head of Project Management (Construction)

Under the direct supervision of the Director of HVAC Construction, Branch Manager, or Senior Project Manager, the Project Manager is responsible for managing all phases of commercial HVAC projects from planning to execution to close-out. This position requires solid planning, management, and communication abilities. Responsible for all deliverables of the project.

Overview Project Management Manages projects with a net revenue of $10MM+

Satisfies stakeholder expectations

Optimizes the use of organizational resources

Capable of effectively managing constraints

Responsible for the project team. Leads the team that is responsible for achieving the project objectives

Responsible for ensuring standardization by following processes and holding accountability

Responsible for timely and transparent information processing and distribution

Professional and courteous communicator: verbal and written

Capable of prioritizing tasks and activities

Makes decisions and executes tasks to maintain projects’ schedules and budgets

Self-sufficient in daily operations that pertain to this position

Responsible for the technical and financial sides of the project

Continuously maintains and helps grow strong relationships with our customers, vendors, and subcontractors

Trains and guides other team members

Pre-Construction Participates and helps coordinate Preconstruction meetings with the project team

Responsible for detailed project review. See PM Manual/Job Review Process

Executes and delegates tasks outlined in the Preconstruction schedule

Works with the Preconstruction team to identify possible risks and develop a risk management plan through a detailed job review process (contingency log)

Develops or helps the team develop the procurement schedule. Tracks and monitors.

Initiates, executes, and concludes buy-out process. See PM Manual/Buy-out Process

Responsible for processing, reviewing, and monitoring submittals, RFI’s, COR’s, transmittals, and all pertaining logs. Delegates the execution of these processes to APM to maintain the Preconstruction schedule

Capable of and responsible for developing a detailed HVAC schedule in Microsoft Project

Identifies and initiates early RFI’s

Builds a detailed project Schedule of Values. Responsible for obtaining GC’s approval of the SOV before it gets entered in Vista.

Builds cash flow projections for the entire duration of the project

Creates or delegates to APM to create marked-up drawings, redlining, and overlay drawings in Bluebeam Revu

Responsible for the execution of electrical verification

Delegates buy-out functions to APM if needed

Responsible for establishing the SOW/lead-release form in conjunction with the procurement schedule

Responsible for keeping job folders clean and organized

Keeps record of all important communications in Pre-Con phase by logging information in Vista, project workbook, saving emails in the job folder, and keeping meeting notes that pertain to APM’s duties and responsibilities

Responsible for the early release of time-sensitive, long lead-time equipment and materials

Responsible for creating or reviewing purchase order drafts and task agreements created by APM and other team members

Responsible for securing all pricing to avoid unnecessary and preventable price escalations

Responsible for developing site-specific safety plans

Works with the Pre-construction team to transition the project from estimating to project management most effectively and to meet the deadlines

Execution Initiates execution phase of the project by timely release and order of equipment, materials, and subcontractors

Directs and manages all aspects of the project. Responsible for controlling the contract scope of work

Responsible for accurate data collection, processing, and representation: costs, billings, schedule, budget, billing projections, scope of work

Responsible for electrical confirmation, steel, sleeve, and block out coordination, and roof type, slope, and thickness

Review in detail all shop drawings and submittals before release to avoid and mitigate installation risks

Responsible for the submittals process: collection, review, and distribution

Responsible for timely and accurate job cost reporting

Responsible for the timely and accurate processing of invoices

Responsible for maintaining and updating an accurate project schedule

Review BAS control documents to gain a full understanding of control scope and sequence of operations

Coordinates project schedule with controls and startup to ensure all departments can perform effectively

Coordinates pay requests with the controls department

Controls costs and resource allocation

Responsible for change management - monitors, registers, and estimates possible cost impacts to the scope of work driven by drawing revisions, ASIs, unforeseen conditions, etc.

Responsible for the timely processing and tracking of all CORs and COs

Responsible for submitting monthly billing drafts to the general contractor for pre-approval no later than the 15th of each month. Billings must be accurate.

Responsible for maintaining a positive billing balance

Monitors and controls risks identified in the Pre-construction phase

Actively participates in all project meetings

Facilitates and holds frequent project progress meetings with Field Supervisors and APM’s

Responsible for drafting accurate and detailed task agreements and purchase orders

Executes task agreements and purchase orders to maintain the project schedule

Negotiates and executes written task agreements with subcontractors and manages the percentage of completion and pay application approval. Monitors overbillings by subcontractors. Responsible for accurate cost accrual of labor.

Updates all task agreements and purchase orders by following the change order process

Responsible for maintaining high standards of safety by ensuring field operations follow all established S+P and GC processes

Manages stakeholder engagement and manages communications

Leads and manages the project team and holds all team members accountable

Schedules the delivery of materials and equipment to the job site

Facilitates subcontractor meetings to maintain and develop good working relationships

Resolves scheduling issues that result from inclement weather, emergencies, or other delays

Performs frequent site visits to monitor job progress, perform quality control, quality assurance, and ensure safety practices. Documents site visits with notes and pictures. All documents are saved in the respective job folders.

Assists the field superintendent in resolving all field issues and trade clashes as necessary

Responsible for lift and rigging plans

Authorizes and monitors all “other direct costs” (crane, lift, etc.), including rental

Calls in inspections per the superintendent’s request

Responsible for the successful passing of all job site inspections

Close-Out Continues to monitor and control project work and risks associated with final stages of the project: early start-up, warranty extension, warranty costs while in execution, budget, schedule, extended schedule, etc.

Oversees job commissioning, scheduling of required personnel (included in site visits)

Responsible for final QC/QA checklists and successful start-up. Delegates responsibilities and allocates resources efficiently to ensure the successful completion of the project

Manages job close-out documentation: T&B, punch list, final job cost report to 100%

Responsible for obtaining the substantial completion date and project close-out activities

Ensures no gaps are left in our scope of work, and our retainage is released promptly

Documents and distributes lessons learned with all team members

Required Skills and Abilities Able to comprehend and speak English

Demonstrates ability to plan one to two years into the future effectively

Demonstrates interdepartmental collaboration skills and the ability to manage cross-functional relationships

Demonstrates working knowledge of company financial goals and how to build profitability

Ability to maintain confidential information and exercise discretion

Effective communication skills, prioritization, and organizational skills

Strong problem-solving and research skills

Proficiency in MS Office, MS Project, Adobe, Vista PM, Bluebeam Revue, Plan Grid, Procore, other GC required software, OneDrive, Google Docs, Google Sheets, ADP Workforce

Ability to interact effectively with general contractors, labor subcontractors, and the internal team

Requires attention to detail in trades coordination

Demonstrates organizational and leadership aptitude

Has general knowledge of OSHA safety requirements

Ability to anticipate and be proactive to minimize conflict, problem field conditions, errors, and omission issues on drawings and specifications

Ability to read and comprehend complex instructions, correspondence, memos, and drawings

Ability to write moderately complex correspondence

Ability to present information in one-on-one and small group situations to general contractors, labor subcontractors, and the internal team

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