Front Desk Administrative Receptionist Position

Front Desk Receptionist

2323 Victory Ave., Suite 1400, Dallas, TX - 75219 (onsite)

2+ Month contract (potential to extend)

Description:

BASIC FUNCTION:

Conducts receptionist duties for the Executive, Administrative and/or Pipeline Departments. Ensures customers and visitors are greeted in a friendly, positive and professional manner.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)

• Ensures visitors and customers are greeted in a friendly, positive and professional manner.
• Receives and distributes information and data
• Ensures front desk runs smoothly and all behind the scenes activities are executed on a timely basis
• Operates the switchboard for up to a 100 person office with up to 400 lines
• Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate person or department

May also perform other duties, including:

• Places work orders for maintenance items
• Compiles and distribute bi-weekly timesheets to HR
• Prepares, process and reconcile various monthly invoices, reports, letters and spreadsheets including courier and Federal Express invoices
• Oversees all activities related to the upkeep of the office building including the phone system and security keys
• Acts as a liaison between upper management and building maintenance contractors such as landscapers, heating and cooling contractors, security contractors, phone contractors, and general contractors
• Relieves or act as mail clerk
• Oversees maintenance of copy machines
• Stocks kitchen, oversee deliveries of various beverages and requisite supplies, and order office supplies
• Performs other clerical duties as needed, such as data entry, filing, photocopying, and collating
• Assists with mail-outs as needed
• Maintains plant telephone directory and photographs for HR listing
• Maintains orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas
• Check-ins incoming packages and distribute and prepare out-going mail and courier deliveries
• Orders lunches and ensure delivery to correct areas
• Issues safety and contractor badges
• Provides accounting assistance, including reconciliation, related to truck receipts of crude and other products, or location's monthly parking bill and sort and file bills of lading
• Distributes mail to various departments in the office
• Administers safety orientation and tests
• Administers Ethics and Compliance Center System
• Administers service award program
• Updates prices file daily

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

EXPERIENCE:

None required.

EDUCATIONAL LEVEL:

A minimum of a High School Diploma or equivalent is required.

REQUIRED SKILLS:

Ability to perform basic clerical assignments. Proficient with spreadsheet, database and word processing applications; basic reading and writing skills with good listening skills; ability to perform basic mathematical calculations; ability to multi-task and maintain equanimity under pressure; detail oriented, ability to communicate with others, both written and verbal communication.

SUPERVISORY/MANAGERIAL RESPONSIBILITIES:

None.

WORK CONDITIONS:

Office based.

PHYSICAL REQUIREMENTS:

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements, reaching or grasping and lifting and/or carrying up to 30 lbs, and strenuous physical activity.

ENVIRONMENTAL, HEALTH, & SAFETY RESPONSIBILITIES:

Our primary values at HollyFrontier are: We put health and safety first; We care about the environment.

All HollyFrontier employees are expected to work safely every day and be safety & environmental leaders. This includes active participation in the following:

• Stops and/or reports any unsafe work or conditions
• Follows safety & environmental policies and procedures
• Supports safety & environmental goals and initiatives
• Participates in safety & environmental meetings, training, emergency drills and hazard recognition programs
• Reports all accidents, injuries and near misses, and participates in associated investigations
• Participates in industrial hygiene, medical surveillance and behavior based safety programs