Full Time Inventory Cycle Counter

Job Description Full-Time | Onsite | Orlando, Florida

Chief of Operations

As the Inventory Specialist, you will be the primary owner and operator of our Workflow Management System (WMS), ensuring it effectively supports the planning, scheduling, and execution of our large-scale event rental projects. This system is the backbone of our operational processes, providing visibility into job assignments, timelines, inventory movement, and interdepartmental communications. Your role is to keep the system accurate, reliable, and optimized, empowering every department—from sales to operations to warehousing—to deliver a seamless experience for our customers.

You’ll support team members by troubleshooting system issues, optimizing workflows, and making sure every part—from tent installations to equipment returns—is tracked and managed properly. You’ll also maintain system data integrity and coordinate with vendors for updates or enhancements.

Oversee daily operations of the Workflow Management System to ensure accurate scheduling and task assignments.

• Maintain system security, backups, and performance monitoring.
• Develop integrations between workflow tools and related systems (HubSpot, QuickBooks, etc.)

Process Development & Data Integrity:

• Build and refine standardized workflows for event planning, logistics, inventory movement, and job completion tracking.
• Audit data regularly to ensure timelines, resource allocations, and task dependencies are accurate.
• Database Management and Reporting
• Manage database structure, backups, and performance monitoring.
• Coordinate with other stakeholders and departments for analysis purposes.

User Support & Training:

• Train new and existing employees on system use, ensuring proper data entry and workflow compliance.
• Serve as the primary point of contact for WMS-related questions and troubleshooting.

· System Improvements & Projects:

• Lead implementation of new WMS features, upgrades, and third-party integrations.
• You are a highly organized, tech-savvy problem solver with a passion for building efficient systems, and demonstrate:
• Experience: 3+ years in workflow management systems administration, database administration, or a similar operational technology role; experience in the event rental or logistics industry is strongly preferred.
• Technical Skills: Proficiency with workflow/project management platforms (e.g., Point of Rental, Asana, HubSpot, Monday.com, or similar tools), strong database management skills, and an aptitude for system configuration.
• Ability to map processes, analyze system usage, and implement data-driven solutions.
• Organizational Skills: Exceptional ability to manage multiple priorities, ensuring accurate data flow and timely task execution.
• Retirement: 401(k) plan with employer matching after 1 year of employment.
• Healthcare: Medical, dental, and vision coverage available upon eligibility.
• Life Insurance: Group life insurance available.
• Time Off: Flexible PTO policy with paid holidays.

We are committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws.

com we deliver extraordinary events by providing an unparalleled customer experience from time of conception to post production. com we deliver extraordinary events by providing an unparalleled customer experience from time of conception to post production.